Responsibilities

Description of Business Line

We are seeking an experienced Personal Assistant to provide comprehensive secretarial and administrative support to a team of bankers in our TMT coverage team encompassing 1MD, 1 Director and a team of juniors including VP’s, Associates and Analysts.

The position will require liaison with colleagues in global locations as well as external contacts.

This is a Fixed Term Contract for 12 months providing maternity cover for the incumbent.

We operate a hybrid working environment and will be as flexible as possible around work locations.

Key Responsibilities

• Extensive diary management and planning for MDs/Ds and team (which involves working with internal / external senior executive Personal Assistants and Team Secretaries)

• Monitor email inbox (including sent items) for MDs/Ds - prioritise emails and highlight those of an urgent nature, using initiative to follow up on and monitor action points

• Global liaison: communicating with both internal and external clients at a very high level

• Organising functions and events which involves clients (e.g. Wimbledon and Client Presentations)

• Extensive travel organisation (including processing visas accurately and in a timely manner)

• Providing research support, putting together reports, assisting bankers with on-going projects regarding deals.

• Expense processing

• Ensuring expense reports relating to projects are up to date so that they can be invoiced

• Answering telephones in a professional manner and being a gatekeeper for the MDs/ Ds when they are travelling or busy

• Editing PowerPoint presentations

• Maintaining Peoplesoft (Société Générale absence management system)

• Updating Client and staff contact lists

• Ordering stationery for department

• Typing correspondence (letters, email and fax)

• Willingness to work flexible hours when needed

• Typing correspondence (letters, email and fax)

• Covering other secretaries bankers as and when necessary (during holidays and off sick)

Profile required

Experience / Competencies Required

• Proven track record in a similar role, ideally within an international financial / professional services company

• Strong communication skills - written and verbal

• Ability to work under pressure and deal with multiple requests simultaneously

• Highly team focussed

• Able to work without supervision

Why join us

Why join us
People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It’s personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like "hard work" and "dedication" together with "community" and "respect" has enabled us to work collaboratively and build our future together. We call this Team Spirit and it’s what makes us different. It’s what makes you different.

Business insight

Business insight
If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender identity.