Team Personal Assistant

22 Bishopsgate, London - Hybrid

Permanent

At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper.

As a future Team Personal Assistant, you will report to Manager of PAs, and you will be part of AXA IM Core.

DISCOVER your opportunity

The Team Personal Assistant role involves providing administrative support to one or more members of the AXA IM CORE teams.

Your role and responsibilities will include: *Co-ordinate travel and prepare expenses within company policies.
*Supporting the logistics of hybrid working - booking rooms, desks, visitors, catering and other adhoc support when Senior Manager/s are in the office.
*Organise and arrange admin aspects of internal and external events as necessary with particular focus on marketing and client events.
*Work closely with the UK Core Client Group & Global Marketing Lead PA and provide coverage for other members of the PA pool when on holiday/out of the office.
*Input supplier invoices and keep track of the budget spend for the team.
*Build robust working relationships with Senior Managers, internal stakeholders and the wider PA team.
*Supporting and working closely with HR/Talent Acquisition on recruitment and interview requests as required
*When required, be able to manage dynamic diaries across multiple time zones for one or more Senior managers.
*Be proactive in following business updates by reading important announcements and attending business update meetings within the department and wider business.
*Abide by and keep within risk and compliance regulation requirements.
Your Profile

SHARE your unique expertise

We welcome different combinations of skills & experiences.

Your qualifications and experience: *Degree, HND, A-level, NVQ 4 qualified or equivalent in a relevant subject and/or relevant formal training preferred.
*Previous experience in a similar role and within a PA team structure would be beneficial.
*Experience of working with high volume of work and against tight deadlines
*Demonstrated track record of problem solving.
*Knowledge of hybrid working and meetings with the use of MS Teams
Your knowledge and skills: *Able to demonstrate the ability to work both autonomously and collaboratively and adapt to changing priorities in a fast-paced environment.
*Superior organisational skills - ability to multi-task effectively
*High level of attention to detail
*Proven ability to effectively coordinate and facilitate calendars schedules and meetings.
*Advanced CODA, MS Office skills particularly Outlook, Word, Excel, PowerPoint
*Excellent verbal and written communication skills
*Ability to maintain a high level of discretion, demonstrate an understanding of confidentiality issues and maintain professionalism at all times.
*Make timely decisions using independent judgment on a regular basis.
*Accustomed to working under pressure to tight deadlines.
*Excellent interpersonal skills, good listening skills, able to deal with all levels of seniority to include management both internally and externally.
*Team player, self motivated, creative and proactive approach to work
*Solutions-orientated, with a proactive can-do attitude
*Interest in self-development and awareness of personal development needs
*Keen interest in the wider business and the financial services industry
We would love to know more about you. Let’s connect! Send us your resume.

About AXA

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission : To act for human progress by protecting what matters

Our values : Customer first, Integrity, Courage and One AXA

About the Entity

At AXA IM we are investing with a clear purpose - to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

AXA Investment Managers | Home | AXA IM Corporate (axa-im.com)

AXA IM is an Equal Opportunity Employer, and we encourage candidates with disabilities or any other protected characteristic to apply. We are committed to providing reasonable accommodation to qualified applicants and employees with disabilities, when needed, to apply for a position or to perform essential job functions.

Inclusion and Diversity | Careers | AXA IM Corporate (axa-im.com)

What We Offer

We are committed to offer you an environment where you can:

Grow your potential : Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities .

Shape the way you work : Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community : Play a role within a responsible company that actively recognizes and values individual differences in a diverse and inclusive workforce.

Move the world forward : Join a responsible employer that acts in favor of societal and environmental causes as an investor, insurer and company, notably through the AXA Heart in Action association. As part of our commitment to sustainability and environmental responsibility, we will celebrate your arrival by planting a tree.