Personal Assistant to the Managing Director
other jobs Pure Recruitment Limited
Added before 78 Days
- England,North West,Greater Manchester
- full-time
- £30,000 - £37,000 per annum
Job Description:
My client is seeking a highly organised and proactive Personal Assistant (PA) to support the Managing Director (MD) of a very successful business. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of executive administrative and personal tasks. This role requires discretion, confidentiality, and a high level of professionalism.
Key Responsibilities
* Executive Administrative Support: * Manage the MD’s calendar, schedule appointments, and coordinate meetings.
* Organise travel arrangements, including booking flights, accommodations, and ground transportation.
* Prepare reports, presentations, and correspondence on behalf of the MD.
* Handle phone calls, emails, and other communications for the MD.
* Board and Committee Support: * Prepare and distribute meeting agendas, minutes, and other relevant documentation.
* Coordinate and schedule board and committee meetings.
* Assist with follow-up on action items from meetings.
* Office Management: * Ensure the MD’s office is organised and presentable.
* Maintain office supplies and manage inventory for the MD’s office.
* Liaise with vendors, contractors, and service providers as needed.
* Confidentiality and Discretion: * Maintain confidentiality and handle sensitive information with discretion.
* Manage the MD’s personal and business-related confidential documents.
* Project Management: * Assist with special projects and research as needed.
* Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
* Personal Assistance: * Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
* Manage personal finances for the MD, including bill payments and budgeting assistance.
* Coordinate personal events and social gatherings for the MD.
* Additional Duties: * Perform other related duties as assigned by the MD.
Qualifications
* Education and Experience: * High school diploma or equivalent; a bachelor’s degree is preferred.
* Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
* Skills and Abilities: * Exceptional organizational and time-management skills.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Ability to multitask and prioritize tasks effectively.
* Strong attention to detail.
* Ability to work independently and as part of a team.
* Personal Attributes: * High level of professionalism and discretion.
* Proactive and self-motivated.
* Flexible and adaptable to changing needs and priorities.
* Reliable and trustworthy.
Only relevant candidates will be contacted.
Key Responsibilities
* Executive Administrative Support: * Manage the MD’s calendar, schedule appointments, and coordinate meetings.
* Organise travel arrangements, including booking flights, accommodations, and ground transportation.
* Prepare reports, presentations, and correspondence on behalf of the MD.
* Handle phone calls, emails, and other communications for the MD.
* Board and Committee Support: * Prepare and distribute meeting agendas, minutes, and other relevant documentation.
* Coordinate and schedule board and committee meetings.
* Assist with follow-up on action items from meetings.
* Office Management: * Ensure the MD’s office is organised and presentable.
* Maintain office supplies and manage inventory for the MD’s office.
* Liaise with vendors, contractors, and service providers as needed.
* Confidentiality and Discretion: * Maintain confidentiality and handle sensitive information with discretion.
* Manage the MD’s personal and business-related confidential documents.
* Project Management: * Assist with special projects and research as needed.
* Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
* Personal Assistance: * Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
* Manage personal finances for the MD, including bill payments and budgeting assistance.
* Coordinate personal events and social gatherings for the MD.
* Additional Duties: * Perform other related duties as assigned by the MD.
Qualifications
* Education and Experience: * High school diploma or equivalent; a bachelor’s degree is preferred.
* Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
* Skills and Abilities: * Exceptional organizational and time-management skills.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Ability to multitask and prioritize tasks effectively.
* Strong attention to detail.
* Ability to work independently and as part of a team.
* Personal Attributes: * High level of professionalism and discretion.
* Proactive and self-motivated.
* Flexible and adaptable to changing needs and priorities.
* Reliable and trustworthy.
Only relevant candidates will be contacted.
Job number 1239505