Williams Racing is one of the world’s leading Formula 1 teams. It exists purely to race in the top echelon of motor racing.
We require an exceptional Executive Assistant to join our dynamic and fast-paced Formula 1 team, where innovation, excellence, and teamwork drive us to success. This will be an exciting role, initially a temp to perm opportunity, a willingness to work between our London office (Soho) and headquarters (Grove, Oxfordshire) to support the Director’s commitments is a prerequisite for the role.
You will anticipate the needs of the Commercial Director to ensure the delivery of key strategic business priorities, organise international travel and itineraries, manage a rapidly changing schedule, and handle day-to-day business with absolute skill and diplomacy. This role offers a unique opportunity to be at the heart of the action, contributing to the commercial success of our team.
Key to success in this role will be working in a pre-emptive and organised manner, keeping an eye on the detail while remaining flexible to manage last-minute plans.
Key Responsibilities:
* Manage the Commercial Director’s calendar, appointments, and meetings.
* Coordinate travel arrangements, including flights, accommodation, and itineraries.
* Manage all expenses, credit card reconciliation and race float management as required.
* Prepare and edit correspondence, communications, presentations, and other documents.
* Act as the first point of contact for the Commercial Director, screening calls, emails, and inquiries.
* Draft, review, and distribute communications on behalf of the Commercial Director.
* Maintain strong relationships with key stakeholders, sponsors, and partners.
* Organize and coordinate events, meetings, and conferences.
* Manage event logistics, including venue selection, catering, and attendee communication.
* Prepare reports, summaries, and analysis as required by the Commercial Director.
* Manage expense reports and budgets related to commercial activities.
About You
* Minimum of 3-5 years of experience as an Executive Assistant, preferably within a high-pressure, fast-paced environment.
* Exceptional organisational and multitasking abilities.
* Strong written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to work independently and as part of a team.
* High level of discretion and confidentiality.
* Detail-oriented with excellent problem-solving skills.
In return, our benefits include:
* Pension Scheme
* Long Term Disability Insurance
* Life Assurance
* Private Medical Health
* Travel Insurance
* 26 Days Holiday
* Free Gym
* Subsidised Canteen
* Mercedes Car Scheme and BMW Car Scheme
At Williams, we believe that our people and culture are the secret to success. Our legacy is built on pioneering, a passion for racing, working together to push the boundaries of cutting-edge technology and never giving up - dating right back to our inspirational founder Sir Frank Williams.