Office Administrator
* Hourly Rate: £12.50
* Location: Aldermaston (Driver required due to location)
* Job Type: Temporary (12-month maternity cover)
* Start Date: June 18th, 2024
* Working Hours: Monday to Friday, 9:00 am – 5:00 pm (1-hour lunch)
We are seeking a dedicated Office Administrator to join our team on a temporary basis to cover maternity leave. This role is essential in supporting the Office Manager and ensuring the smooth operation of our business activities.
Day-to-day of the role:
* Weekly tasks include adding invoices and receipts to Sage, updating job folders, checking invoice prices for overcharges, and ordering materials from suppliers.
* Compile job packs, scaffold and take off sheets, manage new enquiries, and update leads spreadsheet.
* Assemble quotes, manage emails and incoming calls, and monitor Google ad and organic positions.
* Update customers with materials delivery dates and fitter start dates, collect ceiling/damage photos from fitters, and create order forms.
* Post new plans to customers, handle application forms for Total Building Control, and manage calcs and correspondence with Total Building Control.
* Perform postal duties as required.
* Monthly tasks involve handling supplier statements, communicating with suppliers regarding overcharges, obtaining up-to-date terms from suppliers, and filing paid invoices/statements.
* Order new brochures, distribute brochures/design sheets as needed, order skips when required, and update the reviews sheet.
Required Skills & Qualifications:
* Strong organisational skills and attention to detail.
* Ability to manage multiple tasks and prioritise effectively.
* Excellent communication skills, both written and verbal.
* Experience in an administrative role, preferably within a similar business environment.
* A proactive approach to problem-solving and the ability to work independently.
Benefits:
* Competitive hourly rate of £12.50.
* Structured working hours with a 1-hour lunch break.
* Opportunity to gain experience in a supportive role within a dynamic business environment.
If you are interested in this Office Administrator position, please apply online and we will review your application and contact you with more information if successful.