Float Legal Secretary
Based Spalding £23,000 - £30,000
Essential skills:
* Computer literacy, with strong working knowledge of Microsoft Office.
* Typing speed of at least 65 wpm/90% accuracy.
* Excellent attention to detail, including spelling and punctuation.
* Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
* Can organise own work effectively and plan well to meet required deadlines.
* Evidence of a problem solving can-do attitude.
* To work effectively in a team environment.
Primary responsibilities are to:
* Provide the team and wider firm with typing, secretarial and administrative support.
* Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
* Assist with digital dictation and administrative support across the company in line with the Company’s workflow ethic.
Day-to-day responsibilities are to:
* Transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate;
* Operate case management system including storing documents electronically organising and attaching to relevant matters;
* Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying;
* Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving;
* Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents;
* Meet both internal and external clients needs and ensure they are kept advised as necessary
* Manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions.
* Make appointments, arrange meetings and maintain manager/fee earners diary as required;
* Monitoring compliance and Lexcel requirements;
* Conduct company checks and individual AML checks as appropriate;
* Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company’s standards for client care;
* Assist the Operations team when required, including switchboard cover, franking outgoing post, file archiving and hospitality;
* Assist the Business Support and Operations Team with routine and ad hoc tasks/projects;
* Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment;
* Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence;
* Ensure the confidentiality of all the company’s and clients information;
* Appreciation of legal procedures and Company protocols;
* Any other reasonable requests from Fee Earners and/or Managers.