Location: Sawston, Cambridge
Contract Type: Permanent/ Full time
Salary: £28,000 - £34,000 per annum
Hours: 40 hours per week, Monday to Friday, 8am to 5pm. May consider part time hours.
Benefits: 25 days holiday per annum (FTE), plus bank holidays, increasing with service.
Pension Scheme, Wide training opportunities, All the latest software, tools and equipment
We are looking for a strong administrator to join the Head Office team as an HR Coordinator. This is a great opportunity for an experienced administrator who is either currently doing HR Administration or looking to expand into HR. If you are looking for a new challenge and want to work for a company that cares deeply for its employees, provides excellent training opportunities and has a history of long serving employees, then this may the role for you.
Adcock Refrigeration and Air Conditioning is a widely respected company within the cooling and heating industry. In 2024 we achieved an 84% employee engagement score, which shows that we are doing very well in achieving our mission to "deliver an outstanding client experience every day, by creating a great place to work".
What you’ll be doing:
The purpose of your role is to support the business in making Adcock a Great Place to Work. Reporting to the HR Manager, you will be located at our Head Office in Sawston, Cambridge. At head office we have finance, HR, SHEQ and the directors. It is a small team, in a quiet environment where you can get on with the job. We support twelve branches with 250 employees, so you will have plenty of opportunity to get to know your colleagues across the business.
HR Administration:
• Preparing job offers and sending them out on our electronic onboarding system.
• Preparing and sending employee letters, contracts and documents as required.
• Keeping employee records up to date on your electronic database (we don’t do paper files!)
• Monitoring employee holiday records
• Liaise with the payroll department on any changes, new starters and leavers.
• Administration of starters and use of our electronic onboarding system.
• Administration of leavers.
• Absence records and reports
Recruitment:
• writing and posting job adverts,
• administration of our online Applicant Tracking System,
• shortlisting and interviewing of applicants as required,
• supporting managers with interview sheets, tests, etc.
• keeping touch with hiring managers to make sure the recruitment process is being followed and candidates have a positive experience.
• take pro-active steps to source candidates through job boards, social media, etc.
• manage recruitment agencies, making sure terms are agreed and assigning them to vacancies as required.
• Liaise with managers on probation and induction processes.
• You may occasionally be required to visit branches to interview candidates.
Training and Development:
• Provide administrative support to the training manager and our bespoke training centre, by booking courses, sending out coursework, etc.
• Use the City and Guilds Walled Garden system for administration of our City and Guilds training, logging trainees and their results.
• Manage the online training system (HandsHQ), assigning courses, making sure employees complete the training required and updating certificates as needed.
IT Administration:
• Managing new equipment requests for new starters and existing staff;
• Liaising with IT support on any IT Issues as required
• Maintaining equipment stock
• Maintaining BT Cloud phone
• General Head Office Administration
• Provide reception support and answer the head office phone along with other colleagues.
• Provide administrative support to directors as required.
What you’ll learn:
We provide plenty of online training opportunities for our employees. If you are keen to learn more about HR and want to pursue a CIPD qualification, we would be happy to support the right candidate.
What we need from you:
• Strong administrative skills - you will be well organised and efficient, able to juggle multiple tasks and prioritise effectively.
• Excellent computer skills - you will comfortable using Microsoft Office, including Teams, Sharepoint, and Outlook. You will also be comfortable using a variety of databases and online portals.
• Confident with the ability to be assertive. You will lead from the front, supporting managers as you go.
• Experience in HR Administration would be an advantage but is not essential.
• A CIPD qualification / certificate would be an advantage but is not essential.
• A current UK driving licence.
• Working hours are 40 hours per week, worked from 8am to 5pm, Monday to Friday. Flexible starting and finishing times will be considered.
What we offer:
• A generous, competitive salary
• 25 days holiday per annum, plus bank holidays, increasing with service.
• Pension scheme and life insurance
Next steps:
• If you feel that this is the right opportunity for you, click apply and complete the short application process.
We are an Equal Opportunities Employer. We encourage applicants from every background to apply for our vacancies. If you’ve got what it takes, then we want to hear from you!
You may have experience in the following: Assistant, Talent Acquisition Coordinator, Employee Relations Coordinator, HR Officer, Recruitment Coordinator, HR Administrator, HR Representative, Personnel Coordinator, HR Associate, Staffing Coordinator, HR Support Specialist, HR Operations Coordinator, and HR Services Coordinator.
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