Role Overview

Based in Finsbury Circus office, the purpose of the role is to and to support the client Contract Manager in the delivery of a high quality service for the client and provide basic administrative management of the client car park portfolio alongside other team members.  
Key Responsibilities
 • Assist in the general management of car parks with guidance from the Property Manager(s)
• Assist with collection of rents and other receivables
• Compile Excel spreadsheets including new property budgets, void costs, insurance, etc
• Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies. This entails extracting information from Leases or other legal documents & populating database amendment forms
• Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
• Maintain manual and electronic files for each property in accordance with procedures
• Liaise with the property accounts team over any license queries where necessary
• Assist with set up & handover of licenses
• Collate data and compile client reports
• As a member of the Savills team, liaise with all management, technical and administration staff.
• Attend internal training courses and identify individual training needs
• Daily management of Dynamics including raising invoices and jobs
• Answering phones and dealing with enquiries or taking messages
• Audio and copy typing including updating or producing schedules, presentations, pitches etc.
• Minute taking as and when required
• Producing arrears analysis as required by individual surveyors
• Undertake specific projects as requested by client Contract Manager
• Monitor work referrals and assist Contract Manager in maintaining log and ensuring transfers are received.
Key Skills

Technical experience:
• Must be computer literate in Microsoft Excel, Word & Outlook. PowerPoint experience – advantageous

Skills and Knowledge
• Previous property experience in an administrative or accounts capacity useful
• Good organisational and co-ordination skills
• Good verbal and written communication skills with a positive attitude and excellent attention to detail
• Excellent time management
• Ability to multitask and to work accurately and effectively under pressure
• Must understand the principles and practice of client care
• Ability to work in a team and understand team dynamics


Team Overview
This role sits within a fast paced, friendly and experienced team within our Residential Management service line.


Find out more about Savills offer

Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.