Events Assistant
We are seeking an Events Assistant to provide support to the events team, acting as the first point of contact for all enquires and co-ordinating all events bookings.
* Job Type: Permanent
* Salary: £23,000 - £25,000 (DOE)
* Working Hours: Monday - Friday, 9AM - 5PM
* Location: Didcot, hybrid working
As the Events Assistant, you will be responsible for:
* Acting as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
* Processing all event bookings, ensuring delegate information is complete and accurate. Processing invoices and credit notes, scan and file booking forms and sending written confirmation.
* Ensuring all event information is kept up to date and that all activity for each event is recorded on the relevant database.
* Assisting with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
* Assisting with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
* Assisting with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
* Liaising with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
* Assisting in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
* Assisting with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
* Attending events as required, including event setup and breakdown and meeting, greeting and registering delegates.
The Events Assistant will have the following related skills / experience:
* The ability to work as part of a team, support colleagues and promote excellent team spirit.
* Effective and accurate written, verbal and electronic communication skills.
* Strong administrative, organisational and time management skills.
* An eye for detail with the ability to multi-task, work well under pressure and within a small team.
* Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
* Educated to GCSE standard.
* Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
* A driver licence is essential with own transport due to the office location
Benefits:
* Flexible working around the core hours of 10am - 4pm.
* Generous holiday allowance
* Pension
* Life assurance.
* Health Cash Plan.
* Employee Discount Scheme
* On-site parking
For more information, please contact Julie Harding on /