Our client requires an Office Administrator to join their team in theirMilton Keynes office.
The ideal candidate will assist in a variety of duties covering Sales, Marketing, Finance and other general Administration tasks where required.
Responsibilities Overview:
Sales:
* Assist Sales team with proposal/tender documentation and correspondence with client.
* Monitoring emails and actioning as appropriate. Log all incoming emails for sales opportunities.
* Maintain Proposal & Projects spreadsheet.
* Maintain Sales supplier register, and update company details as required.
* Maintain/File/Generate all Sales related agreements as required NDA & CA’s etc.
* Update staff CV’s annually or as required.
* Sales meeting notes and distribution
* Generate Client Feedback forms for completed projects and distribute to relevant Salesperson for forwarding to client.
* Proof reading skills sales material.
Marketing:
* Liaise with graphic designer.
* Posts to LinkedIn.
* Updates to website.
* Prepare Marketing board material as requested - Keep Sales & Marketing Output log up to date and associated images to aid compiling board material.
* Registration & liaison with trade exhibitions & conferences
* Proofread articles for website & social media
Travel:
* Booking flights, hotels, car hire & taxis as required.
* Visa and passport administration as required.
* Maintain Travel Log for employees and contractors.
Finance:
* File all inbound purchase invoices on the company system.
* Check & Approve expense reports.
* Generate sales invoices, log sales invoice numbers to Project & Proposal Log, file copy of sales invoice in relevant proposal/project folder.
Office:
* Ordering office supplies and stationery when required.
* Arrange shipments.
* Maintain Log of all company Purchase Orders.
* Maintain Company Leave Calendar - add public holidays, make changes to staff leave details as required.