This is a permanent opportunity for a Personal Assistant and Project Coordinator within an executive search agency!

PA/Project Coordinator Responsibilities:
* Managing all administrative procedures related to assignments from inception to completion in line with standards, resolving operational problems in a timely fashion
* Producing materials related to client assignments, including recruitment microsites/packs, job descriptions and person specifications, longlist, shortlist and final panel reports, diversity reports, and ensuring all materials are proofread to a high standard
* Liaising with senior internal and external stakeholders, candidates, and clients, ensuring queries and enquiries are effectively handled in a timely manner and providing progress reports as appropriate
* Providing project management support, including managing deadlines and tracking progress, coordinating timetables, diaries and emails, scheduling meetings and interviews, business planning, and making travel arrangements
* Entering and retrieving data, ensuring that databases and shared drives are up to date, accurate, and compliant in relation to assignments, and compiling and producing statistics
* Adhering to best practice standards as set out by and ensuring compliance with all systems and processes for data and assignment information capture
* Liaising with the Finance team for the prompt and efficient administration of payments and invoices, expenses, and related financial reporting
* Ensuring excellent customer, candidate, and client service at all times
PA/Project Coordinator Essentials:
* A minimum of two years’ experience in an administration role
* Excellent organisational and communication skills
* Strong attention to detail and able to work with tight deadlines
* Highly organised with excellent attention to detail
* Experience using Microsoft Office systems
 
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.