Location: NW3 5HTPosition: Receptionist/Office ManagerSalary: £29,000 per yearHours: 09:30 - 18:00, Monday to Friday Are you a highly organised and proactive individual who thrives in a dynamic office environment where no two days are the same? My client is seeking a dedicated Receptionist/Office Manager to join their team. This role is vital in ensuring the smooth operation of the office and providing top-notch support to the office team and visitors.
Key Responsibilities: * Administrative Support: Collaborate with Directors, the CFO, and the Accountant to efficiently handle various administrative tasks.
* Front Desk Management: Act as the primary point of contact for the office. Operate the switchboard, greet guests, provide refreshments, and arrange taxi services as needed.
* Correspondence Handling: Collect and distribute mail, send documents via the post office, and coordinate long and short-haul courier services.
* Office Organisation: Oversee filing, shredding, and the maintenance of office records.
* Fleet Management: Monitor the company’s fleet of cars, remind management of upcoming MOTs, and ensure road tax deadlines are met.
* Insurance Administration: Manage timely payments of family life insurance policies.
* Expense Management: Reconcile monthly company expenses charged to the company card.
* Sage Accounting: Regularly post purchase invoices for the real estate company, manage admin for the entity, remind tenants of due payments, record incoming rent payments bi-weekly, and coordinate with management.
* Staff Welfare: Plan, order, and serve daily staff lunches and beverages. Re-stock snacks and water bottles, and coordinate with the office cleaner to maintain a comfortable work environment.
Qualifications: * Proven experience as a receptionist, office manager, administrator or similar role.
* Proficiency in using Sage accounting software is a bonus.
* Excellent organisational and multitasking abilities.
* Strong communication and interpersonal skills.
* Attention to detail and problem-solving skills.
* Ability to handle confidential information with discretion.
* Proficiency in Microsoft Office Suite.
What We Offer: * Competitive salary of £29,000 per year.
* Free lunches everyday!
* Company pension.
* A friendly and supportive work environment.
* Opportunities for professional development.
* The chance to be an integral part of a dynamic and growing company.
If you are ready to take on this exciting challenge and contribute to the team, I would love to hear from you. Please apply here!
Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.