UNDERSTANDING, SERVICE, TRUST
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London Canary Wharf AV Operations Coordinator salary up to £35,000
A leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
Our immediate requirement is for an experienced AV Operations Coordinator to be a key part of our London team, nd working onsite, taking full responsibility for looking after the day-to-day administration, onboarding, invoicing, and billing. Based at Canary Wharf
Key Responsibilities
Scheduling
* Assisting Operations Team build the weekly Rota
* VCCM intake - taking information from VCCM (customer facing booking form), scheduling Zoom webinars, creating EMS entries (support reservations), and sending confirmations.
Resource
* Onboarding: Onboarding of badged (CW) resources
* Permit Vetting: Permit Vetting (PV) resources
* ePermits: Tracking PV resources and status on ePermit
* Checking overtime forms for correct recharging
* Requesting and scheduling additional resources
Invoicing
* Quotes and cost centre confirmation
* Ariba orders
Billing
* Cost-centre reconciliation
* Checking validity of cost centres for EMS recharging
* Checking international cost centres each month and updating EMS where there is an alternative UK cost centre
* Manual invoicing process ownership
* Chasing up and escalating aged debt
* Collecting and sending all information necessary for Monthly Billing
General
* Requesting quotes for travel and confirming cost centres
* Arranging purchase orders for suppliers
* Collecting/validating engineers expenses following international travel
* Travel
*3% pension contribution (after 3 months probation period)
* 23 days holiday in first year (holiday years rising after length
of service January to December) to 25 during 3rd year
* Death in service benefits (3 x annual salary)
* Private medical insurance (after 3 months probation period)
* Join a company who will value you