Project Assistant
other jobs VITALENT LTD
Added before 60 Days
- England,West Midlands,Warwickshire
- full-time
- £23,000 - £25,000 per annum, OTE
Job Description:
Role: Project Assistant
Salary: £23-£25K
Location: Hybrid - Office based 3 days per week (Stratford upon Avon)
Hours: Monday to Friday 9-5
Summary: To be part of a family-focused inclusive team that has clear career progression to Assistant Project Manager. This is a full-time role to ensure that our Projects and Operations team are fully supported, and client’s requirements are met. Each project is completed on time and within budget and all suppliers and/or contractors are completing tasks with the given timeline. You will come with experience of managing a busy workload and the ability to multitask
Key Responsibilities and Accountabilities:
• The role will include working closely with all areas of the business, as well as external clients and contractors.
• Daily administration and co-ordination of the project department to include:
. Creating project files hard/electronically to include:
? Brief
? Client contact details
? Supporting information
? Co-ordinate and creating client specific timelines for site services and managing this with Project Management
? Client communication
? Request exhibitor manuals and log in details.
? Health and safety/technical organisers specifications
• Prepare accurate project timelines for both client and production.
• Assist with the raising of purchase orders and support project team with updating internal project planning software to ensure all client costs are recorded for accounting support.
• Purchasing/booking of project deliverables, ensuring timely delivery within project/to event
• Assist with the creation of all relevant documentation in conjunction with the project lead.
• Keep accurate contact report of client meetings and circulate appropriately.
• Communicating internally project status to keep client and production timelines in check.
• Global onsite support to PD and PM as required.
• Booking and co-ordination of all global travel and accommodation for the Operational team
• Assist in business admin support as and when required by other teams.
• Keeping updated on latest industry development and news with the focus on sustainability
• Continued self-development within the role.
• Attending training programmes in accordance with effective performance of the current role
• Regular 1:1 meetings and quarterly reviews with Director on performance
Salary: £23-£25K
Location: Hybrid - Office based 3 days per week (Stratford upon Avon)
Hours: Monday to Friday 9-5
Summary: To be part of a family-focused inclusive team that has clear career progression to Assistant Project Manager. This is a full-time role to ensure that our Projects and Operations team are fully supported, and client’s requirements are met. Each project is completed on time and within budget and all suppliers and/or contractors are completing tasks with the given timeline. You will come with experience of managing a busy workload and the ability to multitask
Key Responsibilities and Accountabilities:
• The role will include working closely with all areas of the business, as well as external clients and contractors.
• Daily administration and co-ordination of the project department to include:
. Creating project files hard/electronically to include:
? Brief
? Client contact details
? Supporting information
? Co-ordinate and creating client specific timelines for site services and managing this with Project Management
? Client communication
? Request exhibitor manuals and log in details.
? Health and safety/technical organisers specifications
• Prepare accurate project timelines for both client and production.
• Assist with the raising of purchase orders and support project team with updating internal project planning software to ensure all client costs are recorded for accounting support.
• Purchasing/booking of project deliverables, ensuring timely delivery within project/to event
• Assist with the creation of all relevant documentation in conjunction with the project lead.
• Keep accurate contact report of client meetings and circulate appropriately.
• Communicating internally project status to keep client and production timelines in check.
• Global onsite support to PD and PM as required.
• Booking and co-ordination of all global travel and accommodation for the Operational team
• Assist in business admin support as and when required by other teams.
• Keeping updated on latest industry development and news with the focus on sustainability
• Continued self-development within the role.
• Attending training programmes in accordance with effective performance of the current role
• Regular 1:1 meetings and quarterly reviews with Director on performance
Job number 1478387
metapel
Company Details:
VITALENT LTD
Company size: 1–4 employees
Industry: Recruitment Consultancy
ViTalent are a flat-fee low-cost recruitment service provider, aiming to help SMEs with finding the right resource for a fraction of the cost other ag...