Our client are a leading international energy coproration with a london office based near to Bond Street tube station
The role will be suporting the Head of Executive Services team and their immediate small team (2)
The role is a mix of diary and meetings co-ordination and some logistics and tracking preparation
Our client are looking for a candidayte who can start ASAP and the role is being offered as an inital 12 month contract
JOB DESCRIPTION:Project Coordinator.
Logistics
Coordinate appointment calendars, resolve scheduling conflicts, and schedule meetings as directed by proponents and candidates.
Proactively manage communications with proponents and candidates, serving as liaison between the various stakeholders and their affiliates (e.g., Executive Assistants, fellow Project Coordinates).
Assist with creation and maintenance of documentation (e.g., status memos, contracts, project trackers).
Finance
Maintain organized filing system for any expenditure incurred i.e., correspondence, files, and other records).
Verify and process invoices promptly and accurately.
Track various projects’ progress simultaneously and ensure that critical time scales are being met by vendors.
Handle any ad-hoc elements of the billing process, including expense report processing, vendor invoicing and tracking deliverables.