Business Administrator
Salary circa £35 - £40,000 pa plus benefits
London - hybrid (3 days in the office)
We are seeking a highly organised and detail-oriented Business administrator to join a growing FinTech/Payments business in their London office. You will play a pivotal role in supporting senior management, streamlining processes, and being involved in HR, Recruitment and Onboarding!
Responsibilities will be varied, but will consist of the following:
* Prepare for board meetings and visits from heads of departments and the CEO.
* Organise and manage request from senior management, this is not restricted to flights, accommodation, ground transportation and etc.
* Assist in planning and executing global events such as conferences, town halls and global meetings.
* Provide general administrative support to different teams when needed. Also coordinate and manage various projects, from initiation to completion, ensuring deadlines are met.
* Assist with financial tasks such as expense reports, invoicing, and budget tracking. Also process expense reports for senior management, ensuring accuracy and adherence to company policies.
* Assist with HR-related tasks such as onboarding, employee records, benefits administration, and answering employee inquiries when needed.
* Assist the Recruitment Manager with the interview process by scheduling interviews, preparing interview rooms, and coordinating with candidates when needed.
* Prepare and send out Welcome Packs to new joiners with essential information and company equipment. Coordinate and order onboarding logistics to ensure a smooth transition for new hires. Assist HR and Recruitment on bring to life a great onboarding experience for new joiners/employee experience.
* Oversee the day-to-day operations of the London office. Monitor the London mailbox. This includes tasks such as managing office supplies and equipment, coordinating with vendors, dealing with office queries and requests.
* Organise and manage engaging socials for employees to promote team building and a positive work environment. This may involve venue selection, online activity planning, catering arrangements, and communication with colleagues.
The successful candidate will have experience across the following:
* Minimum 3+ years of experience in a business support or executive assistant role.
* Excellent attention to detail and a strong work ethic
* Excellent time management and organisational skills with the ability to prioritise and manage multiple tasks simultaneously.
* Ability to work collaboratively within a global team, as well as independently.
* Self-motivated, proactive, and results-driven mindset with a strong spirit.
* Excellent communication and interpersonal skills, with the ability to build rapport and influence key stakeholders, both written and verbal/over the phone/via email.
* Problem-Solving: Identify and resolve administrative issues efficiently.
* Proficient in MS Office Suite (Word, Excel, PowerPoint) and comfortable using project management tools.