Our client is looking for a team administrator who will provide secretarial and administrative support to two Heads of Grants.
Key Responsibilities
* Provide proactive secretarial and administrative support This includes the extensive management of busy diaries, arrangement of travel, hotdesk booking, POs/expenses submissions as well as aiding the onboarding of new staff.
* Act as a sectional coordinator and support sectional as well as team activities by ensuring that there are adequate resources in place. This includes the planning and co-ordination of sectional meetings and events.
* Assist with travel expenses claims and accommodation bookings for panel meetings and interviews.
* Improve internal communication and workflow, by collating information for various updates and ensuring that deadlines are met in a timely manner.
* Support the appointment process for grants assessment committee memberships and assist with grants approval requests for award recommendations, as and when required.
* Liaise with various teams to ensure internal contact details and the scheme passport details on Grants SharePoint site are up to date
* Carry out ad-hoc administrative tasks and assist with ad-hoc projects/networking events, as and when required.
Requirements
* Previous experience in a similar role or administrative role is desirable
* Experience of effective internal and external engagement with people of all levels of seniority, including managing meetings and events
* Proficiency using Xledger finance system
* Computer literate and good proficiency in Microsoft office
* Knowledge of Onedrive and sharepoint
* Excellent attention to detail
* Strong communication both oral and written
* Strong organisational and time management skills
If you are ready to take on this exciting challenge and contribute to the team, I would love to hear from you. Please apply here!
Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.