Legal Assistant/Secretary – Conveyancing

Location: Northampton

Salary – £23,000 - £26,000 DOE

Hours – Full Time 9:00am – 5:15pm

Main Purposes

To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.

Person Specification

* Previous experience working as a Legal Assistant/Secretary
* Great communication skills and an ability to work well with others
* Ability to work under time constraints and prioritise work load
* Able to handle sensitive matters discreetly
* Good organisation skills with a methodical approach
* Self-motivated and proactive
* Deliver excellent service to clients and colleagues


Main Duties and Responsibilities

* Maintain Fee Earner’s diary arranging meetings and appointments
* Deal with routine client correspondence and queries
* Opening and Closing files
* Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
* Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system.
* Produce client correspondence and enclosures for mailing including client bills.
* Produce client correspondence via dictated notes
* Submitting SDLT forms to HMRC
* Submitting applications to register properties with Land Registry
* Ensure the confidentiality of the client and firm’s information and documentation at all times.
* Maintain client hard copy files including copying, storage and retrieval of information.
* Dealing with completion funds/slips
* Ordering documents from Land Registry online system
* Search requests/monitoring returns and ensuring payments are made
* Assisting with drafting of Contract Packs, Transfer Forms and other legal departments
* Ensuring cleared balances on accounts before closure
* Request payments and record receipts of client monies
* Arrange searches, reports and any other information as requested by the fee earner.
* Organising post and taking to the post office.
* To be responsible for typing, photocopying, filing, making and receiving emails and faxes
* To work in a safe and secure manner, with regard to the Health and Safety at Work Act
* To undertake any other reasonable activity requested by the Firm