The Junior Data Protection Officer (DPO) plays a pivotal role in supporting the organization’s adherence to data protection laws and regulations, particularly the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018, as well as relevant international regulations. This role is fundamental in safeguarding personal data of individuals, including customers, employees, and other stakeholders, thereby maintaining the organization’s reputation for data privacy and trustworthiness.

Key Responsibilities:
Regulatory Compliance:
* Assist in ensuring compliance with GDPR, the UK Data Protection Act, and other relevant data protection laws across various office locations.
* Support the development and maintenance of data protection policies, procedures, and related documentation.
Data Subject Rights:
* Help manage and respond to data subject access requests (DSARs) and other rights requests, such as requests for rectification, erasure, and restriction of processing.
* Ensure timely and accurate responses to these requests in line with legal requirements.
Data Protection Impact Assessments (DPIAs):
* Assist in conducting and documenting DPIAs for new projects, systems, or processes involving personal data.
* Identify potential data protection risks and recommend mitigation measures.
Training and Awareness:
* Contribute to the development and delivery of data protection training and awareness programs for employees.
* Promote a culture of data protection and privacy within the organization.
Incident Response:
* Support the investigation and management of data breaches and other data protection incidents.
* Assist in reporting data breaches to the Information Commissioner’s Office (ICO) and affected data subjects when necessary.
Record Keeping:
* Help maintain accurate and up-to-date records of processing activities (ROPA).
* Assist in documenting data processing activities and data flows within the organization.
Liaison and Communication:
* Serve as a point of contact for data protection queries from employees, customers, and other stakeholders.
* Collaborate with departments such as IT, HR, and Legal to ensure organization-wide data protection compliance.
Audits and Reviews:
* Assist in conducting regular data protection audits and reviews to identify compliance gaps and areas for improvement.
* Support the implementation of corrective actions and monitor their effectiveness.
Qualifications:
Knowledge of Data Protection Laws and Regulations:
* Comprehensive understanding of GDPR and the UK Data Protection Act 2018.
* Awareness of other relevant laws such as the Privacy and Electronic Communications Regulations (PECR) and international privacy laws.
Technical Skills:
* Ability to assist in conducting Data Protection Impact Assessments (DPIAs) and maintaining Records of Processing Activities (ROPA).
* Skills in managing and responding to data breaches and other data protection incidents.
Analytical Skills:
* Proficiency in assessing data protection risks and suggesting appropriate mitigation measures.
* Aptitude for problem-solving and developing compliance solutions.
Communication Skills:
* Ability to effectively convey complex data protection concepts to various stakeholders.
* Skills in delivering training sessions and raising awareness about data protection within the organization.
Attention to Detail:
* Strong focus on accuracy and detail to ensure compliance and proper documentation.
Organizational Skills:
* Ability to manage multiple tasks and priorities efficiently.
* Skills in maintaining comprehensive and up-to-date records related to data protection.
Interpersonal Skills:
* Ability to work effectively with various departments to ensure comprehensive data protection compliance.
* Competence in building and maintaining relationships with internal and external stakeholders.
Ethical Judgment and Integrity:
* Commitment to ethical practices and maintaining confidentiality.
* Demonstrating honesty and integrity in handling sensitive information.
Adaptability and Proactiveness:
* Ability to adapt to changes in data protection laws and the regulatory landscape.
* Proactive approach in identifying compliance issues and implementing improvements.
IT Proficiency:
* General awareness of IT systems, data security principles, and best practices for protecting personal data.
* Preferred Qualifications:
* Professional Certifications: CIPP/E, CIPM, CIPT, BCS/ISEB Certificate in Data Protection (desirable but not mandatory).
* Educational Background: Degree in Law, Information Technology, Business, Compliance, or a related field.
* Previous Work Experience: Experience in data protection, privacy, compliance, legal, or related areas, including handling DSARs, policy implementation, incident management, stakeholder interaction, and training initiatives.
Benefits:
* Competitive salary
* Hybrid working (3 days per week in the office)
* Professional development opportunities
* Comprehensive benefits package
* Supportive work environment
* Opportunities for career growth within the organization