JOB TITLE: Purchasing Administrator 
SALARY & BENEFITS:
* £25,000 to £27,000 depending om experience
* Hours of work 08:00 to 16.30 Mon to Friday with ½ hour lunch. 
* 25 days holiday plus BH.
* Two weeks paid leave for Reservists to attend yearly training/camp.
* Life Cover - 3 x base salary
* Pension - Employer 3% and Employee 5%, employer contribution rising to 5% after 12ths in role.
Job Purpose:
To assist the Purchasing department with the review and purchase of inventory to meet business requirements. Liaise with suppliers and deliver a high-quality service level, ensuring on time deliveries. Develop business and supplier relationships.
Job Duties:
* Processing daily purchase orders requests from all areas in a timely manner & ensuring our company policy is followed - to include authorisation & order specification is correctly understood.
* Expedite open orders to achieve delivery requirements.
* Assist in monitoring stock levels and identifying requirements.
* Attend monthly Key supplier meetings.
* Attend Daily SPQVC Team meetings - raise any problem parts & advise of due deliveries for urgent parts.
* Ensure purchase system records are accurate and maintained.
* Completing in-house checks for new suppliers & completing set up forms for Accounts to process.
* Stock monitoring & replenishment of consumables eg. PPE, stationary, merchandise, and tea / coffee supplies.
* Liaise with Goods-In / Stores staff to ensure delivery notes are correctly receipted, matched, passed to finance & scanned for audit purposes.
* Investigating invoice queries for assignment to relevant person. Regular review of query reports with follow up actions recorded.
* Courier daily collection & delivery downloads - ensure all parcels reach final destination, report any delays or damages Including raise initial investigation / claims with Courier agent and follow up as necessary. Updating Internal tracker
* Assist with Switchboard overflow call’s
* Assist with Quarterly stock takes & associated preparation / system updates.
* Carry out any ad hoc duties as required by your line manager.
Requirement/Experience/Competence/Qualifications:
* Excellent written and verbal communication skills.
* Proven experience in purchasing role/function.
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
* Knowledge of QHSE Legislation.
* Strong organisational skills with the ability to multi-task.
* Proven experience to work as part of a team.
* Good mathematical skills with ability to manipulate spreadsheet data
* Displays a good attitude towards work, and the aims and objectives of the company.
* Holds or are willing to work towards NVQ Level 3 in Business Administration or equivalent or two years’ experience working in an administration environment. 
Closing date 08.09.2024
Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.
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Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavor to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.