Operations Coordinator * Job Type: Full-time
* Location: Sheffield
* Salary Range: £30,000 - £35,000
As an Operations Coordinator, you will be the linchpin of our office, ensuring that every day runs smoothly and efficiently. This role is crucial for maintaining a secure and productive environment for all staff members and requires a blend of organizational skills, attention to detail, and a proactive approach to office management.
Day to Day of the role: * Oversee the daily administrative operations of the office, ensuring a secure and productive environment.
* Manage office supplies and inventory, including procurement and restocking as necessary.
* Coordinate meetings, appointments, and travel arrangements for team members.
* Facilitate meetings and visits from suppliers, clients, and customers.
* Handle correspondence, including mail and phone communications.
* Support various departments by managing the purchasing and ordering processes.
* Provide a welcoming reception service and manage deliveries.
* Maintain office equipment and coordinate repairs or replacements when needed.
* Develop and implement policies and procedures to enhance operational efficiency.
* Manage the recruitment process, including liaising with recruitment agencies and scheduling interviews.
* Assist with HR functions such as onboarding and employee relations.
* Support finance-related tasks, including invoice processing and budget management.
* Assist with IT functions, including ticket logging and website maintenance.
Required Skills & Qualifications: * Strong work ethic and commitment to high-quality standards.
* Solid understanding of office management principles and best practices.
* Ability to work collaboratively and independently.
* Familiarity with recruitment processes.
* Proficiency in accounting software (e.g., Xero or Sage).
* Excellent organizational, multitasking, communication, and interpersonal skills.
* Proficiency in Microsoft Office Suite and familiarity with project management tools.
* High level of professionalism, integrity, and discretion.
* Flexibility and adaptability to changing priorities.
* Proactive and resilient problem-solving attitude.
* Experience in an engineering or manufacturing environment is advantageous.
Education & Experience: * GCSE or equivalent.
* Minimum of five years in an office or administrative role.
Benefits: * Competitive salary based on experience.
* Pension scheme with employer contributions of 5% and employee contributions of 3%.
* 25 days holiday plus UK bank holidays.
* Share option scheme.
* Comprehensive healthcare package.