Red Snapper Recruitment are currently recruiting for an ACRO Personal Assistant
To provide efficient and effective administrative support to the ACRO SMT Support Team.
A 3-month contracted role based in Fareham, Hampshire.
Main duties and responsibilities
* Email management of the SMT Support mailbox.
* Dealing with all verbal communication into the SMT Support Team.
* To support in organising events and conferences on behalf of the SMT
* To cover annual leave periods for members of the SMT support team.
* To manage all stationery, stock and goods ordering.
* To maintain record-keeping systems both manual and computerised to develop and
* manage information systems to produce accurate, fast and effective data for the
* PA’s retention, recording, archiving and disposal of material in accordance with the
* Freedom of Information Act and force procedure.
* To support the organising of SMT and other meetings, including arranging meeting
* schedules and venues; co-ordinate the servicing of the meetings including
* submission, printing and circulation of papers; produce minutes and action lists that
* are articulate and accurate.
* To organise all travel arrangements nationally and internationally for ACRO and
* other hosted national units.
* To deal with enquiries from other Forces, or internally, responding wherever
* possible on the post holder’s own initiative and only referring complex issues to the
* PAs or Office Manager. Initiate appropriate action in line with current policy and
* procedures, displaying appropriate diplomatic skills and appropriate follow through
* action.
* To liaise with Facilities/JICT regarding office equipment and/or to monitor and
* maintain meeting room office equipment accessed by staff.
* To ensure that sensitive or personal information is kept securely and handled only
* by authorised personnel being discreet and trustworthy in the process.
* To be courteous, have a helpful manner and maintain a professional standard of
* appearance.
* To give regular and effective service.
Person Specification
* Educated to QCF Level 2 (3-5 passes including English and Mathematics) or to have undertaken work experience deemed to have brought the postholder to a comparable level.
* Considerable secretarial or administrative experience in an office environment
* Substantial experience of typing/word processing and proficient in document layout
* Experience in the production and use of administrative software such as email and diary
* systems, word processors, spreadsheets, presentations and virtual meeting space programs.
* Experience of minute taking and accurate transcription.
* Experience of working with Senior Managers.
If this role is not for you but you do know somebody who would be interested please refer them. We have a referral bonus scheme and will pay £75, in retail vouchers of your choice, for referrals who are not already known to us.
Due to the high volume of applications received, if you do not hear from us within 7 working days, I am afraid your application has been unsuccessful.
RSR is a public safety & enterprise security recruitment specialist.
We assist public safety employers find the right talent.
We assist all employers when they want to source public safety and enterprise security skills and experience.
Red Snapper Recruitment is a member of the Red Snapper Group.
The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates.
The Red Snapper Recruitment Group is an equal opportunities employer.