Office Administrator
Location: Tunbridge Wells, Kent
Job Status: Permanent
Key Responsibilities:
*Onboarding Administration: Assist in the employee onboarding process, including the preparation of offer letters and employment contracts.
*Background Screening: Help to manage background screening checks, identifying alerts and discrepancies that may affect candidate suitability.
*Right to Work Coordination: Help to ensure all new starter documents are valid and properly verified following the correct internal due diligence processes.
*Interview Coordination: Support Talent Partners in scheduling candidate interviews with hiring managers.
*HR System Management: Administer HR portal and manage ticketing, prioritising queries effectively.
*Candidate Liaison: Act as a key point of contact for candidates, hiring managers, and HR, providing updates and answering queries throughout the recruitment process.
*Confidentiality Maintenance: Handle sensitive information with discretion, ensuring privacy for candidates and clients.
*Record Keeping: Maintain accurate records within our internal system, Talos.
*Contractor Support: Provide administration support for contractor onboarding.
*Ad Hoc Duties: Exhibit flexibility by assisting with additional tasks as required.
Experience Required:
*6 months + experience in customer-focused administrative roles;
*Excellent organisational skills with a keen eye for detail, capable of managing multiple tasks and prioritising effectively.
*Strong communication skills, both written and verbal.
*Customer-service mindset with a proactive problem-solving approach.
*Proficiency in Microsoft Office Suite and high level of IT literacy.
*Ability to maintain confidentiality and handle sensitive information with empathy and discretion.
*Capability to work independently and collaboratively in a fast-paced, cross-functional team environment.
Working Pattern : A minimum of 3 days per week in our office in Tunbridge Wells, Kent.