Temporary School Secretary Required
Hours: 8am to 5pm
Term Time only
Salary: £34k pro rata
Enhanced DBS Required
Ideally First Aid Training
3 months contract possible opportunity to go permanent
Based: Putney
Duties:
*Answer the main school telephone and take messages as appropriate.
*Answer the door to visitors, ensuring they are signed in and notifying the appropriate member of staff.
*Make sure all visitors are given a visitor lanyard to wear and have the appropriate DBS clearance.
*Organise the daily pupil bus schedule and deal with any matters which may arise, liaising with the bus company is needed.
*Greet the pupils from the bus and escort them to the appropriate buildings.
*Collect all bus pupils from their extra-curricular activities ensuring that they are put onto the bus home.
*Manage the school clubs, liaising with the external club providers.
*Input all clubs onto the bookings system and send the information to all parents.
*Compile the spreadsheet of clubs ensuring that numbers do not exceed the maximum and compile waiting lists.
*Compile club registers daily ensuring that the club providers complete these correctly.
*Ensure that all new club providers complete the appropriate safeguarding checklists and bring their original documents for copying and forwarding to HR.
*Help the club providers release the pupils to their parents, Late Club etc.
*Keep the School database up to date with pupil and parent information.
*Record pupil absences and deal with the registers daily for purpose of Health and Safety. Contact parents if pupils are absent and liaise with the class teachers and Designated Safeguarding Lead if any anomalies arise.
*Compile a weekly attendance report for the DSL.
*Collate and distribute the weekly staff bulletin.
*Respond to any parental and staff enquiries as appropriate.
*Respond to all emails, briefing the Headmistresses’ PA if matters of concern arise.
*Administer first aid as appropriate.
*Assist with administrative tasks as requested, to help with the smooth running of the school, including taking minutes of meetings where necessary.
*Deal with the incoming and outgoing post, sending the outgoing post, and taking larger items to the post office for sending.
*Book all transport for school trips, liaising with staff to ensure locations and timings are correct.
*Keep pupil files up to date including updating the change of parent’s details e.g. address / telephone contacts.
*Order all stationery for the school, liaising with each budget holder.
*Ensure that the staff room is stocked with copier paper, stationery and refreshments for all staff.
*Organise the repairs of printers and copiers.
Requirements:
*Highly effective communication skills.
*Excellent ICT skills, in particular in the Office 365 suite of applications.
*Ability to work on own initiative.
*Excellent organisation and planning skills.
*Ability to approach confidential matters with discretion, sensitivity and diplomacy.
*Ability to liaise confidently with all staff, parents and the wider community.
*Friendly, enthusiastic and approachable manner.
*A First Aid qualification
*Enhanced DBS is required
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