Executive Assistant - City - £50,000
Hybrid working, 09:00-17:30
Wise May are looking for an Executive Assistant to join our client, a legal firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.
Duties to include:
*Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external
*Coordinate logistics for meetings, including preparing agendas and minutes
*Manage administration of meetings, including collation of documentation required
*Arrange conference calls, meetings, lunches and dinners
*Handle confidential documents and communications with discretion
*Providing general typing or document work as required
*Manage electronic filing systems with occasional use of the firm’s practice management system
*Facilitate smooth communication between internal departments and members of senior management team
*Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
*Liaise with clients and business guests with professionalism and courtesy
*Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering
Skills:
*The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
*Flexible as regards to time and duties
*Flexibility towards new technologies and changes in working practices
*Ability to interact with people at all levels
*Experience of working in a fast-paced environment with multiple priorities
*Good attention to detail. Accurate and thorough
*Excellent verbal and written communication and interpersonal skills
*Strong and consistent administrative and organisational skills
*A team player who is confident sharing information across a broader team
*Excellent IT skills with fast and accurate typing
*Consistency
*Ability to stay calm under pressure
*Sensitivity and discretion handling employee and business data and information
Benefits:
*Hybrid
*25 days annual leave
*Office closure at Christmas
*Health and Life Insurance
*Pension
*Mind Up - Mental Health Wellbeing
*Exercise classes once a month
*Regular socials
We would be keen to speak with anyone who has experience with diary management, travel arrangements and expenses.