Receptionist/Administrator
*Temp to perm opportunity
*Term time only role
*Salary £20,092 for 37.5 hour week and based on 44.65 weeks per year- Pay rate £12.00 per hour
*Hours- 8.00am-4.30pm Monday to Friday
*Based near Poole, must have own car to apply due to location
*Free parking on site
*To start ASAP
About the role- We are seeking to appoint a Receptionist to join our clients college in their administration team which provides high quality support to the running of our college.
To provide an efficient and professional service to parents, staff, professional visitors and members of the public.
The main purpose of the role is to ensure the security of the college main entrance, to receive and monitor visitors to the premises and provide general administration support.
Main responsibilities- *Receive and welcome all visitors to the college whilst maintaining security of the front entrance. Ensure that all visitors are comfortable, and that the reception area is neat and tidy at all times.
*Miscellaneous reception duties to include, taking in post and deliveries, liaising with site/facilities staff regarding distribution of post and deliver parking, displays, meeting room bookings, college diary, lost property, student and staff badges, photocopying, filing, special events, new staff files, create poster for the website.
*Register staff cars and issue passes. Contact staff when their car needs to be moved.
*Work as a member of the administration team and support them when required.
*Take/Redirect incoming calls and answer all email all enquiries.
*Daily recording and/or checking of student attendance using the Management Information System (MIS) in use. Report to Senior Leaders and/or Designated Safeguarding Lead on non-attendance in accordance with safeguarding policies and procedures.
*Use of radio and telephone systems to send and receive messages as required across the college site.
*The typing of specific student related information for distribution within the college and where applicable, to parents, carers and external agencies/partners.
*Assist parents regarding clinics, and liaison issues with the therapy and nursing staff.
*Maintain the College’s Management Information System (MIS) for student records.
*Working in a Christian Ethos environment
Essential Skills & Qualifications
Proven reception expereince ideally within the education sector although not essential, as long as you have a good undertstanding of safeguarding, perhaps you have worked in a GP surgery, or care sector on reception?
Able to work in a fast paced environment
Good ICT skills, including MS office applications
Polite and caring attitude
English & Math GCSE
Level 2 in Administration or proven experience within a similar role