Personal Assistant required for a niche investment bank.
The role will be supporting the head of financial markets and light support for 3 other directors.
General management
Provide day to day support for UK senior leaders, which includes:
*The coordination of team meetings, including agenda management, minute taking booking meeting rooms, organizing equipment / catering, invoicing support
*Prepare business presentation materials.
*Corporate Credit Card administration; credit card utilization by the team to be processed and validated (receipts & policy) within the month following incurrence.
*Arrange and coordinate travel and accommodation bookings and visa applications (where relevant) for leaders
*Create and maintain relevant databases, files and spreadsheets as required
*Produce mandatory and ’ad-hoc’ reporting as required
*Assist team with queries, requests and action items as required
*Complete invoice processing, expense reconciliation and approvals in line with expense policy
General Administration:
*Maintain PeopleHQ and People Directory as required including leave tracking
*Organise and maintain security and IT access and onboarding for team
*Manage administrative projects as required
*Filing and archiving as required
*Manage team leave calendar
*Technology purchase orders coordination