PROJECT ADMINISTRATOR
PERMANENT, FULL TIME
£26,000-£30,000 (DOE)
FLEET, HAMPSHIRE
Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Project Administrator to join their small and incredibly friendly team. This role would be suitable for someone with a Projects Admin background, ideally from a service-type industry.
Would you describe yourself as:
*Highly organised?
*Possessing strong attention to detail / accuracy?
*Someone who has strong analytical skills?
*Experienced in overseeing large scale projects from an administrative stand-point?
*Someone who is well versed at meeting deadlines?
Essential Duties and Responsibilities:
To carry out office administration duties across the projects department. The duties performed and delivered will include:
*Communicating with customers & consultants on projects and raising minutes for meetings carried out and actioning those minutes.
*Completing H&S RAMS & CPP’s for projects via our outsource H&S advisor.
*Collating, completion and submission of O&M Manuals & Declaration of conformities on the completion of projects.
*Assisting with sales in preparation and submission of tenders
*On project award move folders and create new in Sharepoint.
*Updating calendars & schedule boards for the projects on-going.
*Obtaining supplier quotations, raising purchase orders for the procurement of parts.
*Checking and entering invoices following the delivery of parts.
*Checking the on-going costs of projects and advising on margin levels
*Raising invoices & setting up projects on Quickbooks
*Assisting in completion of programme of works on site.
*Weekly reports to customers and consultants on-site progress
*Maintain compliance with all company policies and procedures around the projects compliance.
*Ensuring snag items are completed at the end of a project and filed as required.
*Assisting sales in downloading tender documents, tender portal management and tender uploads.
*Scheduling labour, parts and items for projects such as skips, rubbish clearance, portaloos etc.
Education and/or Work Experience Requirements:
*Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
*Excellent computer proficiency (MS Office, Excel and Outlook)
*Preferred experience in QuickBooks or similar accounting package.
*Qualifications in GCSE English, Math’s preferred, but relevant job experience can also be suitable.
*Preferred experience in service delivery, office organization and business processes.
*Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

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