The department
The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader.
Purpose of job
The firm, our passion is to provide and deliver high quality legal advice but we also deliver a great experience when it comes to your career too! Through growth, The firm is now currently recruiting for a Conveyancing Assistant to come and join our friendly and proactive team on a permanent basis to work full time (35 hours) in our Chelmsford office.
The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader.
Accountabilities
The successful Conveyancing Assistant will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:
Able to update clients and agents regularly and provide email and phone cover when team leader is not available
Drafting contract packs and ad hoc letters
Preparing files for completion and attending to post-completion matters through to file closure
Able to show initiative when responding to queries and actively try to seek solutions to problems
Supporting and building working relationships with the team leader and wider team members
Effectively liaising with staff from other departments and external contacts as required
Accurately maintaining and updating client and other relevant contact details on the firm’s database
Processing all forms including client questionnaires, money laundering form
Assisting in maintaining compliant and accurate file management and office systems
Proof reading all work, checking for spelling and grammar
Preparing report bundles both electronically and manually
Preparing completion statements and accounts forms
Scheduling and managing deeds to ensure records are kept up to date
Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit
The candidate
Joining the firm as a Conveyancing Assistant, you will have a passion for all things ’property’ related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.
You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.
Skills required:
• Positive and professional approach
• Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
• Attention to detail
• Strong organisational skills
• Work efficiently and effectively under pressure and to deadlines
• Self-motivated and reliable with an ability to use own initiative
• Positive and professional approach
Equal opportunities
Our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:
25 days holiday (FTE) plus Bank Holidays (rising with service up to a maximum of 30 days).
Long Service holiday award - 1 extra week every 10 years continuous service
Private Healthcare with BUPA (offered after probation is passed)
Scottish Widows Pension Scheme (5% employer / 5% Employee)
Staff Profit Share and Individual Performance Bonus Scheme
Salary sacrifice (Pensions, Staff Profit Share)
Life Assurance - 4 x salary / Permanent Health Insurance
Paid CSR Day
Enhanced Maternity/Paternity Leave
Subsidised gym membership
Electric car scheme
Agile/Hybrid Working Policy
Dress for your Day Policy
The firm is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
The firm is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.
We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.