Job Description
We are seeking a detail-oriented and organised Finance Bookkeeper to join our team on a part-time basis. In this role, you will be responsible for maintaining accurate financial records, processing transactions, and supporting financial reporting. The ideal candidate will have strong numerical aptitude, proficiency in accounting software, and a solid understanding of bookkeeping principles.
Main Responsibilities and Duties
Sales Invoicing:
*Generate and issue sales invoices to clients and customers in a timely manner.
*Ensure invoices are accurate, complete, and compliant with company policies and contractual terms.
*Maintain records of invoices and monitor payment status.
Credit Control:
*Follow up on outstanding invoices and manage accounts receivable.
*Communicate with clients and customers to resolve any issues related to payments and collections.
*Reconcile accounts and ensure timely resolution of discrepancies.
Payroll Cross-Training:
*Assist with payroll processing and ensure accurate and timely payment to employees.
*Cross-train in payroll functions to provide support during peak periods or absences.
*Maintain confidentiality of employee payroll information.
General Bookkeeping:
*Record and categorise financial transactions, including expenses, receipts, and payments.
*Reconcile bank statements and ensure the accuracy of financial records.
*Prepare and submit financial reports as required.
Expenses Management:
*Track and manage expenses, ensuring accurate records of purchases and transactions.
*Collaborate with team members to monitor shared expenses and verify reimbursements.
*Manage records of individuals or teams making purchases and ensure adherence to budget limits.
Year-End Support:
*Assist in preparing year-end financial statements and close-out processes.
*Work with a qualified accountant to ensure accuracy and compliance with financial reporting standards.
*Support year-end audits and liaise with external auditors as necessary.
Zahara Checking:
*Perform regular checks using the Zahara system to track purchasing, invoicing, and budget management.
*Verify that transactions recorded in Zahara are accurate and in line with approved budgets.
*Address discrepancies within Zahara and work with relevant departments to resolve issues.
Administrative Support:
*Assist with preparing financial statements and reports for management review.
*Provide support for audits and financial reviews.
*Perform other administrative tasks as needed to support the finance team.
Additional Duties
*Any other duties as requested by the line manager to ensure the smooth running of the company.
Candidate Requirements - Essential
*Proven experience as a bookkeeper or in a similar role.
*Solid understanding of basic accounting principles.
*Proficiency in accounting software (e.g., QuickBooks, Xero).
*Excellent attention to detail and accuracy.
*Strong organisational skills and ability to prioritise tasks.
*Good communication and interpersonal skills.
Employee Benefits
*HealthShield UK Employee Benefit Package (Medical Benefits)
*Group Life Assurance
*Book allowance of £100 per year
*Free counselling sessions with Edify
*Birthdays Off
*Duvet Day
*Extra days of holiday per year after 2 years of service
ABOUT US
AbBaltis is a dynamic and forward-thinking life science company experiencing rapid growth in the IVD and Biotech industry. Our primary focus lies in the global distribution of disease state plasma and serum, making a significant impact on the advancement of medical research and development. We take immense pride in our people-oriented approach, fostering a work environment that thrives on diversity, collaboration, innovation, and excellence.
AbBaltis’ success stems from the exceptional individuals who make up our team. We are a group of A-players who possess a deep passion for their work and a commitment to driving positive change in the world of life sciences. Our team members embody our core values of integrity, dedication, and continuous learning.