A new role working for an established property firm located in the heart of London’s West End, are seeking a Meeting Room Coordinator to ensure the smooth operation and high-standard management of their meeting rooms.
*This is a part-time role working 4 days a week, Monday to Thursday.
Role Overview The Meeting Room Coordinator will play a pivotal role in maintaining our professional environment by managing meeting room arrangements and providing top-tier service to both internal and external attendees.
Key Responsibilities *Daily Preparation: *Coordinate meeting room schedules using Outlook, ensuring all rooms are set up in advance.
*Prepare boardrooms with essentials such as lights, glasses, cups, tea, coffee, and water.

*Meeting Support: *Provide fresh refreshments for all meetings as per requests.
*Liaise with visitors and attendees during extended meetings to meet ongoing requirements.
*Arrange and serve lunches for lunch meetings.
*Clear and clean meeting rooms after each use.

*Stock and Maintenance: *Maintain kitchen stock, including coffee, tea, milk, fruit, and biscuits.
*Ensure meeting rooms are fully stocked with stationery.
*Report any maintenance issues (e.g., lighting, air conditioning, carpet stains) to the receptionist.
*Assist the receptionist in liaising with suppliers when necessary.

*Additional Duties: *Provide holiday and backup reception cover as required.
*Support marketing events and off-site hospitality events when needed.
*Undertake other reasonable duties as requested.

About You *At least 12 months of experience in a similar role.
*A proactive approach to delivering excellent service.
*Strong organizational and time-management skills.