My client is recruiting a floating legal Secretary to join their business on a permanent basisin Alconbury.
Key Responsibilities
*Provide the team and wider firm with typing, secretarial and administrative support.
*Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
*Assist with digital dictation and administrative support across the company in line with the Company’s workflow ethic.
*Transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate;
*Operate case management system including storing documents electronically - organising and attaching to relevant matters;
*Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying;
*Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving;
*Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents;
*Meet both internal and external clients’ needs and ensure they are kept advised as necessary’
*Manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions.
*Make appointments, arrange meetings and maintain manager/fee earners diary as required;
*Monitoring compliance and Lexcel requirements;
*Conduct company checks and individual AML checks as appropriate;
*Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company’s standards for client care;
*Assist the Operations team when required, including switchboard cover, franking outgoing post, file archiving and hospitality;
*Assist the Business Support and Operations Team with routine and ad hoc tasks/projects;
*Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment;
*Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence;
*Ensure the confidentiality of all the company’s and client’s information;
*Appreciation of legal procedures and Company protocols;
*Any other reasonable requests from Fee Earners and/or Managers.
Skills and experience
*Computer literacy, with strong working knowledge of Microsoft Office.
*A typing speed of at least 65 wpm/90% accuracy.
*Excellent attention to detail, including spelling and punctuation.
*An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
*An ability to organise own work effectively and plan well to meet required deadlines.
*Evidence of a problem solving "can-do" attitude.
*The ability to work effectively in a team environment.
The role is working Monday to Friday 37.5 hours.
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