P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting anOperationsAdministrator to join their team based in Great Yarmouth on a full time, permanent basis.
Main Responsibilities:
*Administration:
*Raise purchase orders and maintain office & yard supplies.
*Monitor & liaise with contractors on and off site.
*Maintain credit card and petty cash transactions + new customer credit checks.
*Maintain training records and book courses where necessary.
*Maintain absence & HR records; help with recruitment.
*Maintain centralised information, e.g. contact lists, out-of-office messages.
*Monitor shared email inbox - allocating tasks where necessary.
*Act as Company H & S contact.
*Maintain hard & soft copy filing systems - archiving when necessary.
*Maintain crib sheet & induction folders.
*Using Access, maintain records for Customers, Fleet, Training.
*Keep all legislative requirements up to date: insurance & policies for example.
*Support colleagues with travel arrangements, meetings and mail-merges.
*Provide cover for absence for operational and financial colleagues (training will be given).
*Operations:
*Book transport.
*Generate forms.
*Generate contracts.
*Run the weekly day-rate report.
*Run the Morning-brief report.
*Annual Projects:
*Support the directors with annual reviews/updates such as:
*Achilles.
*ISO.
*Modern Slavery.
*Policy handbook.
Person Specification:
*Strong Microsoft Office skills, including Word, Excel and Access.
*Flexible and adaptable to changing priorities.
*Strong written and verbal skills.
*High level of attention to detail in all tasks.
*Ability to work on own initiative as well as part of a team.
*A commitment to continuous improvement of systems.
*Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
*Passionate about administration (desired).
If this is a role you are interested in, please apply online ensuring your CV is up to date.