Team Assistant / PA

Temp to perm

St Paul’s / Farringdon based (City of London)

5 days in the office

£45-50kper annum

Do you want to work for a top Investment Bank? If so, read on.....

My client is searching for a highly motivated Team Secretary PA with 3-5 years’ experience.

The Role

*Supporting at Managing Director level
*General support to the wider team in EMEA - Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin
*Booking events 
*Working with the team/Assistant team to on board new hires *Diary and calendar management for bankers (Associate level+)
*Coordinating and scheduling of meetings and con calls across multiple time zones
*Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
*Coordinating room bookings for internal/external meetings and VCs across multiple locations
*Coordinating travel arrangements for the team, including: *Visa applications
*International flight and accommodation bookings
*Car bookings

*Expense management and preparation
*Taking on ad hoc tasks while maintaining workflow
*Supporting teams in day to day issues, needs and queries
*Providing phone / holiday coverage for colleagues



Skills/Experience

*Minimum 3 years’ experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Team Assistant, preferably within Banking
*Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
*Professional, positive, can do attitude to work
*Strong communication, excellent telephone manner
*Ability to be proactive, use initiative and multi-task, as well as prioritise
*Team player with experience of working in a large team with strong interpersonal and organizational skills
*High level of discretion/confidentiality when handling sensitive and confidential information
*Ability to work with different time zones including the Americas, EMEA and Asia


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