We are seeking an organised, detail-oriented Facilities Co-ordinator to oversee the smooth functioning of our office operations. This role ensures that administrative tasks, office resources, and staff support are managed efficiently, creating a productive and positive work environment.
Key Responsibilities
Office Administration:
* Oversee day-to-day office operations and ensure the office environment is well-organised and fully equipped

* Maintain office supply inventory, ordering and restocking as needed

* Manage incoming and outgoing correspondence, including mail, emails, and phone calls

Facilities Management:
* Coordinate with vendors, service providers, and building management for office maintenance, repairs, and improvements

* Ensure compliance with health and safety regulations

Team Support:
* Serve as a liaison between employees and leadership for administrative matters

* Plan and coordinate staff events, meetings, and celebrations

Budget and Financial Oversight:
* Track and manage office-related expenses, ensuring adherence to budget guidelines

* Coordinate with the finance team for payments

Technology and Systems Management:
* Coordinate with IT support for the maintenance of office hardware, software, and systems

* Ensure office technology is functioning and accessible to all team members

Skills & Qualifications:
* Ideally proven experience as an Office Manager, Facilities Coordinator, or a similar role would be beneficial

* Excellent organisational and multitasking abilities

* Strong written and verbal communication skills

* Proficiency in office software (e.g., MS Office,

* Familiarity with basic HR practices is a plus

* Knowledge of office management responsibilities, systems, and procedures

* Ability to handle confidential information with discretion

Working Hours and Environment:
* This is a part time role with hours between Monday to Friday 9.30am through to 2.30pm - This is a hybrid role which requires a need to be in-office on a Wednesday and Thursday, with occasional flexibility based on organisational needs.

* The successful candidate must hold a full, clean driving licence and have access to their own vehicle, as travel between locations may be required.