First Achieve’s Engineering Division are hiring for an Operations Co-oridnator for their client in Aberdeen who supplies cargo units to the offshore industry.
Core Purpose:
As an Operations Coordinator, you will work closely with the Operations team to ensure the accurate and timely entry of customer data into our Rental database (CSAM). You will play a key role in supporting the daily operations, meeting month-end deadlines, and ensuring customer satisfaction through the precise processing of customer movements and billing information.
Key Responsibilities:
*Accurately enter customer movements into the Rental database (CSAM) on a daily basis.
*Ensure customer data is updated correctly and meet month-end deadlines to allow for timely invoicing.
*Compile and submit daily reports to customers in line with contract requirements.
*Reconcile monthly tracker reports for customers as per contract requirements.
*Collaborate with the Operations department and customers to ensure accurate asset movements and data capture in the system.
*Work with Sales invoicing and customers to ensure accurate billing information.
*Update pricing information for key accounts in the Rental database.
*Provide administrative support to the UK Sales and Rental team as needed.
*Assist other areas of the Operations Department as required.
Health and Safety Responsibilities:
*Ensure the health and safety of staff under direct control or supervision.
*Carry out activities in line with risk assessments and good working practices.
*Report accidents and incidents promptly.
*Adhere to Group Health and Safety Policy.
Quality and Environmental Responsibilities:
*Comply with the ISO 9001 management system and Group Quality Policy.
*Follow recycling standards and proper disposal protocols.
*Reduce energy consumption by turning off electrical equipment when not in use.
*Report any spills to the Group QHSE Team/Line Manager immediately.
*Comply with COSHH assessments and use appropriate PPE.
Skills and Experience:
*Strong working knowledge of administration systems.
*Proficient IT skills, including Excel (essential).
*Excellent attention to detail with a focus on accuracy.
*Ability to work in a fast-paced environment and meet deadlines.
*Excellent written and oral communication skills.
*Well-organized and capable of working autonomously and as part of a team.
*Proactive with a strong initiative to solve problems and improve processes.
Qualifications:
*English - Pass at Standard Grade or equivalent.
*Maths - Pass at Standard Grade or equivalent.
Why Join our client?
*Competitive salary and benefits package.
*Opportunity to work in a fast-paced, collaborative environment.
*The chance to grow within a successful and expanding organization.
*A supportive team where your contributions are valued.