Virtual Personal Assistant (10 hours per week)
*Virtual/Remote: Remote (with 1 day per month in London City office)
*Sector: Insurance
*Hours: 10 hours per week
*Salary: £23 - £25 per hour
Highly organised and efficient Virtual PA required to provide remote support to the senior team for 10 hours per week, assisting with a variety of PA, administrative and operational tasks. This is an excellent opportunity for someone with strong communication skills, attention to detail, and a proactive attitude. You will work closely with senior team members to manage their schedules, handle correspondence, and ensure smooth day-to-day operations.
Virtual PA Responsibilities:
*Monitor and manage the inboxes and calendars of key team members ensuring timely responses and scheduling.
*Screen/flag and escalate urgent emails/calls.
*Update task spreadsheets.
*Regular progress meetings with senior management to review priorities and update tasks.
*Maintain project timesheet with meeting times, ensuring accurate billing.
*Attend weekly team update meetings to capture minutes.
*Collate meeting actions, following up on actions with attendees.
*Book meeting rooms and manage meeting scheduling.
*File contracts, NDAs, and documents/reports in shared drive.
*Draft terms and conditions emails.
*Manage inbox and email filing for senior team.
Virtual PA Skills & Experience:
*Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling.
*Experience with the London insurance market is advantageous.
*Excellent attention to detail and organisational skills.
*Strong multi-tasking and prioritisation skills.
*Confidential, professional and approachable.
*Must be available to attend the London City office once per month.
*This role is perfect for someone looking to work with a growing team on a long-term basis.
*Proactive, detail-oriented individual who enjoys providing top-notch support to a busy team.