Your new company
Hays Business Support are seeking a Finance and Office Administrator to start immediately in a temporary role. This position is for 3 months with the possibility to extend. The company you’ll be working for is a local leading charity who are based in Leicester City Centre. The position is part-time, 4 days per week, 9am-5pm.
Your new role
For this role, responsibilities will include:
*Keep our finance database/systems up-to-date to ensure the accurate capture of accounts payable and accounts receivable
*Support the recruitment and induction processes, ensuring staff and volunteers have a positive on-boarding experience and can leave well.
*This includes the posting of job adverts, organising interviews and supporting the necessary HR checks and setting up access to IT equipment for a new starter.
*Support Directors with the practical application of key policies including GDPR compliance and DBS checks
*Complete legacy income administration (e.g. letters, emails, telephone calls) and update files on SharePoint
*Process all donations according to procedures and timelines and thank our donors via letters, emails and phone calls in a timely way.
*Co-ordinate mass mailings and update the database accordingly.
*Support regular reporting from the database to support fundraising activities
*Carry out proactive, accurate and timely gift aid claims
*Ensure the office is well organised and well equipped, particularly for people affected by sight loss
*Be the first port of call via generic email addresses and phone calls - triage queries including signposting of basic information for service users and supporters
*Co-ordinate weekly internal communications to all staff and volunteers about the impact of their work
*Manage the relationship and administration with our outsourced office and IT providers, ensuring our equipment is fit for purpose and up to date
*Support Trustee Meetings (dates/documents/communication) and help co-ordinate the AGM
*Manage our information at safe-store ensuring it is kept in-line with key policies
*Keep CharityLog (or database) up to-date to ensure key information is recorded in-line with GDPR and Vista policies.

What you’ll need to succeed

To be successful for this role, you will need a minimum of 3 years experience working in an administrative role, with excellent customer care skills, being able to build a rapport quickly and build lasting relationships. You must be available immediately and be able to commit to the 3 months temporary position.

What you need to do now

If you’re interested in this role, click ’apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at hays.co.uk