Legal Team Coordinator
Location: UK,London
Length: 2 months
Rate:£13.00 - £15.00 per hour
Hours:35 hours per week (2 days per week in the office)

Overview
Our Client is looking for a Legal Coordinator / PA, to support two of our in-house Legal teams: Programme Legal Advice and Employment (team size 10 perm + some external barristers). 

Role Brief
 The Legal Division is led by the General Counsel’s Office and is responsible for providing legal advice to our client and for developing and implementing the our client’s legal strategy.  The Legal Division is made up of the following departments: General Counsel’s Office, Information Rights,  Intellectual Property, Employment, Litigation, Programme Legal Advice, Commercial & Technology,  Distribution and Competition and Regulatory Law. The overall structure is similar to that found in private practice firms. Supporting a wide range of diverse matters, the work can be challenging and fast-paced.

Core Job Responsibilities:
 As a Legal Coordinator / PA, you will be primarily responsible for providing PA and administrative support to the PLA and Employment teams. You will organize complex and ever-changing diaries for internal and external meetings, including booking venues, travel, and accommodation. You may be responsible for inbox management, flagging urgent emails, and ensuring they are dealt with promptly. You’ll also be responsible for typing and amending documents (particularly Word and Excel but also PowerPoint and presentations), arranging payment of invoices, and maintaining databases and websites.  You may also need to undertake tasks such as keeping the duty lawyer rota and doing some bundling.

This is a busy role and you will be expected to organise yourself, work closely with the Legal Business Partner and other Legal Coordinators, and be proactive/self-starting as regards matter in your remit. You will be required to support other Legal teams from time to time, covering for absences.

You will be expected to be in the office at least 2 days per week, with the rest remote working. The expected office days will be Wednesday and Thursday though you will need to be adaptable.

Essential Required experience: *Excellent legal administrative and legal secretarial/legal team assistant/ legal PA experience (preferably gained within an ’in-house’ legal environment, though not essential)
*Experienced in working under pressure to tight deadlines and demonstrate excellent attention to detail
*Experience in using a legal document management system and maintaining a database
*Experience in monitoring and preparing reports and status updates
*Experience in collating information relating to cases and monitoring team deadlines to ensure timely delivery of reports
*Good document formatting experience using Word is essential, as is an advanced knowledge of MS Office (Word, Excel, Outlook, and PowerPoint)
*Knowledge of iManage File site and SharePoint is advantageous but not essential.
*Experience in managing a rota would be advantageous