To provide Senior PA support to three Partners & Co-Founders of Sagacity, you will be a flexible and self-motivated individual with demonstrable administration experience, ideally from working in a similar function previously.
Principal responsibilities will involve:
• Complex and ever-changing diary management
• Acting as a gatekeeper and being the first point of contact for the Partners
• Organising internal and external meetings, drafting correspondence and liaising with internal and external contacts and high-level clients, including board level executives
• Conducting research on companies ahead of meetings
• Organising business travel itineraries, including Visas
• Preparation of monthly Board Pack slides, chasing actions, organising documentation and agendas ahead of the meeting
• Providing personal admin support as required
• Meeting set up including organising refreshments and lunch catering
• Meeting and greeting clients and visitors
• Supporting the organisation of internal company events, including the Summer and Christmas party and any Charity Fundraisers, as appropriate
• Booking team events and restaurants for internal and external events
• Collating and submitting expenses and timesheets
• Ad-hoc support to the legal team, signing contracts on behalf of partners and proof-reading NDA’s
• Creating presentations, documents and reports on an ad-hoc basis
Office Management
• Overseeing the day-to-day smooth running of the office
• Liaising with suppliers and facilities i.e. cleaners, maintenance and building management
• First point of contact for any office related facilities issues
• Assisting with internal communication to the business
• Assisting the Junior PA with kitchen and office supplies, dealing with incoming reception calls, ensuring new joiners have building access and maintaining a good relationship with the main reception team
This is a Hybrid role with a requirement to be in the office a minimum of two days a week.