Are you a dynamic, enthusiastic, self-motivated and well organised individual that can take the reins in running a small office by yourself.
If so, read on you will need to be a real team player, friendly and committed with a ’cando’ positive attitude, highly organised and able to think outside the box.
Office Duties:
*Being the first point of contact to general customers and the go-to person within the office
*Answering the office phone and dealing with client queries
*Monitoring of the generic mailbox and replying where necessary
*Staff holiday and sickness monitoring
*Maintaining office stationery and other consumables
*Keeping databases up to date
*Taking minutes at weekly management meetings
*Upkeep of online and paper filing system
*Diary management - including sending diary invites and organising teams’ meetings
*Assisting with stock orders from China, updating files with stock as it arrives along with relevant freight container information
*Assisting in ordering foreign currency & paying China invoices via Currency companies
*Ordering materials when required
*Arranging transport for customer collection and deliveries
*Managing Vehicle maintenance / servicing, booking in when required.
*Updating workflow with orders
*Ordering of staff uniform
Accounting duties:
*Complete maintenance of sales and purchase ledger
*Daily reporting of cost of sales
*Monthly financial report to MD - Profit and Loss
*Posting of bank transactions and reconciliations
*Daily Banking and Making bank payments
*Nominal code knowledge
*Invoicing / Pro forma invoicing / Sales invoices and credits
*Processing new sales orders
*Customer statements
*Sending remittances
*Credit card and petty cash reconciliation
*Credit control
*Making HMRC payments such as CIS tax, NI and PAYE on time
*Submission of CIS return to HMRC
*Sending CIS statements to subcontractors
*Adding overtime to staff wages for payment
*Assisting external accountant for VAT returns and End of Year
*Cash flow monitoring
*Daily back up of Sage software
*Raising monthly rental invoices
*Raising purchase orders
*Processing purchase invoices and credit notes
*Reconciling supplier statements
*Bi-monthly supplier pay run
*Filing electronically and physically
*Payments due in bi-weekly
Experience:
*Solid understanding of Sage 50 and general bookkeeping (1 year required)
*Some understanding of CIS
*Experience of Microsoft Office in particular Excel
*High degree of accuracy and attention to detail
*Good interpersonal skills for dealing with clients, other employees, and Management
*A proactive, self-motivated can-do attitude
*Office administration, 1 year (required)
*Driving licence required due to the location
*Immediate start required ideally but happy to wait for right candidate
You will need your own transport, it’s such a job for the right person - open to Temp-Perm also.
Get in touch with the Dove today!!