PA / Executive Assistant *Annual Salary: £30,000 - £32,000 pro rata
*Location: Bath
*Job Type: Part-time (24 hours per week, Monday to Thursday)
We are delighted to offer an exciting opportunity for a PA / Executive Assistant to join a small independent firm based in the heart of Bath. This role involves supporting the Director in a stunning office environment, providing both professional and administrative assistance.
Day-to-day of the role: *Serve as the first point of contact for the business, managing emails and phone calls.
*Provide a professional and welcoming experience for clients, manage communications, and highlight important messages for the Director.
*Manage diaries and organise meetings and appointments.
*Handle meeting logistics including client reception, room bookings, and refreshments.
*Manage incoming and outgoing mail and email queries.
*Arrange travel and accommodations as needed.
*Assist the Director by reminding them of important tasks and deadlines.
*Prepare reports, correspondence, and manage documents.
*Maintain databases, filing systems and manage office supplies.
*Liaise with external suppliers to ensure operational needs are met (phone, IT, printer/copier services).
*Coordinate with the payroll provider to ensure accurate and timely payroll processing.
*Maintain the firm’s website with the help of the website provider.
*Undertake additional duties including some HR and marketing tasks, compliance monitoring, and implementing effective procedures and administrative systems.
Required Skills & Qualifications: *Highly organised with excellent communication skills.
*Quick problem-solving abilities and a proactive approach to office management.
*Experience with accounting tasks and familiarity with Xero software.
*Ability to manage multiple tasks efficiently and adapt to changing priorities.
*Experience in managing external supplier relationships and office administrative systems