Receptionist
other jobs Career Legal
Added before 8 Days
  • England,London,City of London
  • full-time
  • £30,000 - £35,000 per annum
Job Description:
My client, a leading London Law Firm are looking to recruit a receptionist into their growing team.
Position Summary -
Receptionist Providing efficient and professional telephone and front of house services, ensuring a positive and welcoming representation of the company in all dealings with clients (and others), and assisting the Office Manager and the HR Manager with the day-to-day management of the office.
Responsibilities:
*Answering incoming calls promptly and politely, forwarding them as appropriate and taking accurate messages
*Greeting visitors as they arrive, and escorting them to meeting rooms
*Managing meeting room bookings, and maintaining meeting rooms throughout the day
*Maintaining the general appearance and tidiness of the client waiting area, including the supply of newspapers, magazines, and flowers (etc.)
*Opening, scanning, and distribution, of the post and DX each morning
*Coordinating refreshments for meetings as required, and lunch orders for client and staff meetings
*Ordering milk and fruit for the office, and maintaining supplies in each kitchen
*Maintaining a record of visitors to the company, and ensuring they have visitor passes
*Keeping records of all "by hand" deliveries received
*Arranging couriers, and keeping written records of outgoing deliveries
*Assisting with the issue and management of security passes - including for maintenance work and cleaners
*Undertaking Emergency First Aid at Work and fire marshal training
*Assist in organising client and administrative files (both electronic files and paper version, as appropriate), in line with internal requirements.
*Collate PDF documents and send these out for signature.
*Assist with the process for opening a new matter - including conflict searches and preparing client care letters and terms of business.
*Complete all work necessary to allow completed files to be archived.
*Any other secretarial or administrative duties, as reasonably required.
Key Competencies/Skills:
*Organised, and able to prioritize their work effectively
*Excellent communication skills - both verbally, and in writing
*Strong attention to detail - including the ability to take accurate and appropriately detailed messages
*Excellent customer service skills, always acting professionally
*Strong administrative skills - including the use of Office programs (Outlook, Word, Excel (etc.)
*Good problem-solving skills
*Flexible and adaptable, and willing to help others
*Professional appearance - with a friendly and welcoming personality
Apply today for immediate consideration!
Job number 1980753
metapel
Company Details:
Career Legal
Career Legal has supported the legal community in London and throughout the UK for nearly 30 years. Starting with a team of just three, the company ha...
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