A leading organisation in Buckinghamshire is seeking a Billing Assistant to join their finance team, offering a unique opportunity to work in a supportive and inclusive environment where your attention to detail and commitment to accuracy will be highly valued. This role provides the chance to collaborate with various departments, ensuring seamless billing processes and contributing directly to the financial health of the business.
Job Responsibilities
*Assist and work together with the Business Manager and the wider team on monthly billing runs, ensuring all tasks are completed accurately and on time.
*Prepare draft invoices for approval and gradually take ownership of producing final invoices independently as your experience grows within the role.
*Collaborate closely with other departments such as Operations, Warehouse, and Kitting to verify that all relevant costs have been captured correctly before invoicing.
*Analyse supplier invoices meticulously to confirm correct rates have been charged, helping maintain financial integrity across transactions.
*Manually enter invoices into accounting software with precision, maintaining up-to-date records that support accurate reporting.
*Ensure all information related to billing is current and correct, proactively identifying discrepancies or areas for improvement.
*Liaise professionally with clients to resolve invoice queries promptly and courteously, fostering positive relationships built on trust and understanding.
*Assist in raising Credit Notes when required and ensure these are properly recorded within the accounting system for transparency.
*Help maintain internal documents such as invoice books and suppliers logs, supporting efficient record-keeping practices across the department.
Experience Required
*Demonstrated understanding of Accounts Receivable (AR) processes and Credit Control procedures gained through previous finance or billing roles.
*Proficiency in Microsoft Excel including pivot tables, VLOOKUP functions, and basic data analysis techniques that enable effective handling of large volumes of transactional data.
*Familiarity with financial systems such as SAP or similar platforms which supports efficient invoice management and reporting.
*Experience supporting month-end reporting activities alongside Management Accountants by ensuring timely completion of invoicing tasks.
*Previous experience in general finance administration or dedicated billing roles which has equipped you with practical knowledge relevant to this position.
Should you be interested in this role, please apply now!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates