For this role as a Receptionist and Office Administrator, you will serve as the first point of contact for all visitors and callers, providing a welcoming and professional front-of-house experience. Your primary responsibilities will include greeting guests in person and over the phone, handling general inquiries, and directing them to the appropriate departments.

Client Details
Our client is a well established, growing organisation, seeking an experienced receptionist to join their busy team.
Description
*Maintain reception area by keeping it clean & tidy
*Receiving and distributing post and deliveries
*Posting out mail
*Answering and forwarding calls from the Mainline
*Manage & maintain consumables stock for both sites (cleaning products, canteen refreshments, meeting room drinks, etc)
*Oversee the upkeep of water coolers and coffee machines across the site, liaising with external suppliers to resolve any maintenance or service issues promptly.
*Process and place general purchase orders on behalf of all departments across the site, ensuring compliance with the company’s approval process.
*Ensure effective organisation of purchase orders by maintaining a well-structured and up-to-date invoice filing system.
*Coordinate and place meeting lunch orders as requested by management, ensuring timely delivery and alignment with dietary requirements.
*Maintain security standards by following procedures and controlling access
*Support management with scheduling of meetings and minute-taking when required
*Maintain the company movements log to ensure accurate visibility of who is on-site at any given time
*Perform other administrative duties such as filing, photocopying, collating, etc.
*Booking/Organising transport arrangements for visitors
*Support the organisation of company social & charity events
*Coordinate the annual health surveillance testing and flu vaccination program, under the guidance of the HR department, ensuring smooth scheduling and communication with employees.
*Coordinate the scheduling and delivery of monthly on-site massage sessions for employees, ensuring smooth organisation and communication.
*Conduct monthly Health & Safety inspections of the reception area to ensure compliance with workplace standards and maintain a safe, welcoming environment.
*Maintain company notice boards
*Support with organisation of monthly Town Hall meetings
*Support with any ad-hoc tasks or projects as required by HR or the General Manager
Profile
A successful Receptionist should have:
*Previous experience in a reception or administrative role within a professional environment.
*Excellent communication and interpersonal skills.
*Strong organisational abilities and attention to detail.
*Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
*A professional and approachable demeanour.
*The ability to multitask and prioritise effectively in a fast-paced setting.
Job Offer
*Competitive salary ranging from £27,000 to £30,000 per annum.
*A permanent role
*Opportunities to work in a professional and supportive environment.
*Opportunity for professional growth
*Additional benefits.