Personal Assistant to Finance Director
*Part-time (25-29 hours per week)
*Location: London
*Starting Salary: £22,222 - £25,777 pro rata (£32,000 full-time equivalent)
We are seeking a Personal Assistant to support the Finance Director within a prestigious organisation. This role is crucial in enabling the department to achieve its strategic and operational objectives by providing comprehensive administrative and organisational support. This position is fixed-term for 2 years, with the possibility of extension or permanency.
Day-to-day of the role:
*Manage the Finance Director’s diary effectively, coordinating and prioritising appointments and liaising with senior stakeholders.
*Prepare meeting materials, compile documents into organised packs, and distribute them to attendees in advance.
*Manage email correspondence, categorise, triage, and file important communications.
*Take minutes during meetings, ensuring they accurately reflect discussions and decisions, and distribute them promptly.
*Assist in quarterly reporting, manage the gifts and hospitality register, and plan departmental events.
*Oversee office supplies and manage contracts for departmental equipment.
*Perform ad hoc duties as directed by the Finance Director and Executive Assistant.
Required Skills & Qualifications:
*Proven experience supporting senior leaders in a personal assistant capacity.
*Proficient in Microsoft Office and digital communication tools.
*Excellent organisational skills and the ability to manage multiple tasks simultaneously.
*Strong communication skills, both written and verbal.
*Ability to work under pressure and meet deadlines.
*Experience in managing a quality service, making effective decisions, and delivering at pace.
Benefits:
*Pro rata salary based on part-time hours, with performance-related increases.
*Flexible working arrangements including home working, job share, and compressed hours.
*Access to a comprehensive Employee Assistance Programme.
*Competitive pension schemes available through the Civil Service.
*Generous annual leave entitlement, plus public and bank holidays.
How to apply:
To apply for the Personal Assistant to Finance Director position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
This role offers a unique opportunity to contribute to the functioning of a key public institution by supporting high-level financial management and operations.