Administrative and Support Officer (Temp)
My client is a charity organisation who provide support to those in need. Based in Belfast, they are currently seeking an Administrative and Support Officer to join their team.
This is a Temporary position initially for 12 weeks (with the possibility of being extended thereafter).
Working hours: 3 days a week: Monday, Tuesday and Thursdays.
With an hourly rate of £12.60 per hour.
Job Role:
You will be responsible for providing full administration support to the department as well as the maintenance of effective administrative systems that support the engagement process.
Essential Criteria:
*5 GCSE’s /O’ levels/Equivalent including English and Maths grade C or above with a minimum of 1 years’ experience in the provision of an effective administration service in an office environment OR 5 years’ experience in the provision of an effective administration service in an office environment.
*IT proficient with the use of Microsoft Office packages.
*Experience of inputting data into an organisational case management system and applications.
*Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
*Ability to work as part of a team as well as your own initiative.
*High level of accuracy and attention to detail.
*Remain confidential at all times.
*Experience of dealing sensitively with people in emotive situations.
Main Duties and Responsibilities:
*Proactively manage the recruitment/resourcing process for vacancies up to and including line management level, including volunteer recruitment, ensuring cost effective and best practice recruitment methods are employed.
*Develop, collate and deliver monthly HR statistical information reports on recruitment, learning and development and other ad hoc reports as required through the effective application of the HR database reporting systems.
*Manage the gathering and recording of FEC monitoring returns in a timely fashion in order to accurately process the Annual Monitoring Return.
*Produce training support documentation for learning interventions under instruction of the HR and Finance Officers as required.
*Undertaking administration in relation to learning and development.
*Inputting and maintaining information on the HR & Finance systems and administering reports.
*Updating and administering employee records and personnel files.
*Organising and maintaining the HR and Finance office filing system.
*Full compliance with all financial, HR and other corporate responsibilities as appropriate to the post.
*Ensure the application of all policies and procedures of the organisation, and in particular those relating to Health and Safety and Equal Opportunities