Senior Administration Assistant/PA 5 month booking
other jobs , Reed Business Support
Added before 1 Days
- England,South East,Buckinghamshire
- Full Time, Temporary
- £13 - £14 per hour, inc benefits
Job Description:
Senior Admin/PA Starts ASAP Until April
?? Position Overview
The General Office Administrator will provide comprehensive administrative, secretarial, and compliance support across the business. This role ensures smooth day-to-day operations, accurate record-keeping, and adherence to company policies and industry standards.
?? General Office Administration
* Provide daily administrative and secretarial support, including document preparation, minute taking, and handling correspondence, calls, and emails.
* Maintain organised electronic and paper filing systems.
* Coordinate meetings, training sessions, and company events.
* Manage office supplies and ensure resources are available.
* Liaise with suppliers, clients, and subcontractors to facilitate smooth communication and accurate document control.
* Deliver ad hoc administrative support across departments to ensure efficient operations.
?? Financial & Administrative Duties
* Process and manage company invoices, ensuring accuracy, approval, and timely payment.
* Handle intermittent claims (ICs), liaising with relevant departments and external parties.
* Prepare and track purchase orders (POs) in line with company procedures.
* Manage and record holiday requests, sickness absences, and other staff-related documentation.
* Maintain employee records in compliance with GDPR and company policies.
? Quality & Compliance
* Assist in maintaining the company’s ISO 9001 Quality Management System.
* Ensure documentation and processes remain compliant and up to date.
* Support internal and external audits by preparing and maintaining required documentation.
* Complete and update Pre-Qualification Questionnaires (PPQs) for clients and tenders.
* Prepare monthly accident and incident statistics to ensure safety and compliance records are accurate.
�? Accreditations & Certifications
* Oversee the control and upkeep of company accreditations, including Constructionline, SafeContractor, and other industry certifications.
* Ensure timely renewals and submission of supporting evidence to maintain compliance.
�? Key Skills & Attributes
* Strong organisational and time-management skills.
* Excellent communication and interpersonal abilities.
* Attention to detail with a proactive approach to problem-solving.
* Proficiency in Microsoft Office Suite and other relevant software.
* Ability to work independently and collaboratively across departments.
?? Position Overview
The General Office Administrator will provide comprehensive administrative, secretarial, and compliance support across the business. This role ensures smooth day-to-day operations, accurate record-keeping, and adherence to company policies and industry standards.
?? General Office Administration
* Provide daily administrative and secretarial support, including document preparation, minute taking, and handling correspondence, calls, and emails.
* Maintain organised electronic and paper filing systems.
* Coordinate meetings, training sessions, and company events.
* Manage office supplies and ensure resources are available.
* Liaise with suppliers, clients, and subcontractors to facilitate smooth communication and accurate document control.
* Deliver ad hoc administrative support across departments to ensure efficient operations.
?? Financial & Administrative Duties
* Process and manage company invoices, ensuring accuracy, approval, and timely payment.
* Handle intermittent claims (ICs), liaising with relevant departments and external parties.
* Prepare and track purchase orders (POs) in line with company procedures.
* Manage and record holiday requests, sickness absences, and other staff-related documentation.
* Maintain employee records in compliance with GDPR and company policies.
? Quality & Compliance
* Assist in maintaining the company’s ISO 9001 Quality Management System.
* Ensure documentation and processes remain compliant and up to date.
* Support internal and external audits by preparing and maintaining required documentation.
* Complete and update Pre-Qualification Questionnaires (PPQs) for clients and tenders.
* Prepare monthly accident and incident statistics to ensure safety and compliance records are accurate.
�? Accreditations & Certifications
* Oversee the control and upkeep of company accreditations, including Constructionline, SafeContractor, and other industry certifications.
* Ensure timely renewals and submission of supporting evidence to maintain compliance.
�? Key Skills & Attributes
* Strong organisational and time-management skills.
* Excellent communication and interpersonal abilities.
* Attention to detail with a proactive approach to problem-solving.
* Proficiency in Microsoft Office Suite and other relevant software.
* Ability to work independently and collaboratively across departments.
Job number 3173218
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Company Details:
, Reed Business Support
Company size: 2,500–4,999 employees
Industry: Admin, Secretarial
Reed is the largest family-run recruitment business in the world and we?ve been improving lives through work since 1960. We have the UK’s larges...