Hampshire and Isle of Wight Constabulary are seeking a highly organised and proactive Management Assistant to provide essential support services to the Senior Leadership Team within Hampshire Constabulary and the Joint Operations Unit. This is a pivotal role ensuring smooth coordination of meetings, communications, and administrative processes for senior leaders who hold force-wide responsibilities.
The role is based in Southampton Central with some travel to Eastleigh & Lyndhurst along with hybrid working, it is an initial 6-month contract with potential to be extended and an hourly rate of £14.10 per hour + holiday pay and benefits.
Key Responsibilities
*Act as the main point of contact for the Senior Leadership Team, managing electronic diaries and organising meetings and conferences.
*Record key decisions, actions, and risks at meetings; produce full minutes only when mandated.
*Liaise with internal and external stakeholders to ensure effective communication and coordination.
*Create and maintain computerised records and indices specific to roles and commands.
*Monitor and manage senior leaders’ email and mailboxes during periods of absence and maintain relevant command mailboxes.
*Collate information and files to respond to internal and external enquiries.
*Manage command communications via intranet, bulletins, and newsletters.
*Liaise with Facilities and IT regarding office equipment and ensure smooth operation of resources.
*Comply with Force policies on Equal Opportunities, Health & Safety, Data Protection, and GDPR.
Essential Qualifications & Skills
*Educated to QCF Level 2 (minimum 3–5 passes including English and Maths) or equivalent experience.
*Extensive secretarial or administrative experience in an office environment.
*Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
*Strong organisational skills and attention to detail.