FESTIVAL AND EVENTS ADMINISTRATOR:
Do you thrive in a fast-paced environment and enjoy working on engaging public events? Our client is seeking someone with proven experience in event coordination and administration, capable of building strong stakeholder relationships. You’ll bring excellent written and verbal communication skills, a proactive problem-solving approach, and exceptional attention to detail. If this sounds like you, we’d love to hear from you.

FESTIVAL AND EVENTS ADMINISTRATOR ROLE:
*Coordinating recruitment, selection and briefing of food traders, ambassadors and 120+ volunteers across festival and public engagement programmes
*Managing trader documentation, health and safety submissions, power requirements, parking allocations and onsite handover to the Traders Manager
*Liaising with production, estates and external suppliers to confirm trader locations, staffing needs, equipment, welfare spaces and operational requirements
*Supporting volunteer operations, including rota creation, welfare, catering, registration, expense support and post-event evaluation
*Coordinating content collection, event scheduling, programming logistics, equipment needs, signage and site dressing ideas with marketing and research teams
*Managing resident communications, including coordinating multi-stage consultation letters and vehicle access pass distribution
*Overseeing storeroom organisation, stock checks, photo inventories, replenishment, laundering of event items and tracking of borrowed equipment
*Supporting Imperial Lates by coordinating set up, pack down, signage production, volunteer recruitment and supervision, information desk operations and hospitality
*Delivering administrative support, including inbox management, meeting coordination, minute taking, system training, data entry and ordering of materials
*Supporting departmental finance processe,s including payments, expenses, budget tracking, reconciliations and providing guidance to colleagues on procedures
FESTIVAL AND EVENTS ADMINISTRATOR ESSENTIALS:
*Demonstrating a minimum of 12 months’ experience in a fast-paced administration role
*Bringing experience working in events or fundraising
*Showing beneficial experience within higher education environments
*Prioritising tasks effectively under competing deadlines
*Working resiliently and maintaining performance at a fast pace
*Communicating clearly with strong verbal and written skills
*Organising workflows efficiently and translating big-picture ideas into action
*Adopting a sweep-the-sheds mentality and contributing proactively to team needs
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.